Office Manager

About ClearGrid

ClearGrid is on a mission to revolutionize the debt resolution industry. Were using AI automation and real-time data to completely rethink how debt collection works unlocking better outcomes for institutions and individuals alike. Think of us as rebuilding the collections starting from scratch with modern tools.

Were a fast-growing startup with ambitious goals and were looking for builders who are hungry to make a real dent in a space with massive untapped potential.

Key Responsibilities

• Manage all aspects of administrative operations for the Dubai office ensuring smooth day-to-day functioning.
• Handle vendor management end-to-end: sourcing getting quotations negotiating contracts and maintaining relationships.
• Oversee office permits maintenance and repair requests and office suppliesensuring all requests are tracked and managed via the freezone portal.
• Coordinate employee health insurance registration renewals and related documentation.
• Support visa applications residency processes and other government-related requirements to ensure compliance with UAE labor law and freezone regulations.
• Plan and execute office and team events contributing to a positive inclusive and engaging workplace culture.
• Partner with People Operations and Finance teams on administrative support such as expense reporting time tracking and onboarding logistics.
• Act as the go-to person for employees administrative needs resolving issues quickly and effectively.
• Be flexible and resourcefultake on additional projects as the company grows from policy rollouts to supporting new office launches.

Requirements Office Administration Organization & Communication Skills

• 3-4 years experience in office management administration or operationsideally in a high-growth startup or tech environment.
• Proactive resourceful and comfortable working independently to solve ambiguous challenges.
• Outstanding organizational skills attention to detail and the ability to prioritize quickly.
• Excellent verbal and written communication skills; fluency in English required Arabic an advantage.
• Strong interpersonal skillsyoure passionate about building a positive inclusive workplace.
• Comfort with basic office software (Google Workspace); familiarity with HR accounting or project management tools is a plus.
• Experience planning events or managing team engagement initiatives is preferred.
• Based in Dubai UAE

Why Join ClearGrid Fast Growth Impact & Real Ownership

• Central to our mission: Youll directly influence our teams productivity happiness and company culture from day one.
• Opportunity to build: Shape administrative operations not just maintain themyour systems will be the foundation as we scale.
• High-growth high-impact environment: Join a company where almost everything is still to be built and your ideas move the needle.
• Supportive driven team: Work with motivated colleagues focused on making a real difference in the debt resolution industry.