Special Unit Surgery Coordinator

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Join Cleveland Clinic Weston Hospital’s team of caregivers thatremainon the leading edge of technology andeducationwhile consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale metro area and Florida. Here, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

Cleveland Clinic is the first hospital in the nation to make great customer service a cornerstone of our mission. As a Special Unit Surgery Coordinator, you willbe responsible forall activities related to the successful completion of all scheduled and unscheduled surgeries and procedures, as well as patient admissions and appointments. You will work in conjunction with physicians and other caregivers to prioritize admissions and appointments and maximizeallocatedspace based on medical needs. This role is essential tomaintainingthe organization of thedepartment, allowing caregivers to continue providing the exceptional care our patients deserve and have come to expect fromClevelandClinic.

A caregiver in this position worksMonday - Friday from 8:00AM -5:00PM.

A caregiver who excels in this role will:

• Ensure accuracy of system-wide master patient index through validation and capture of patient demographic data.

• Validate patient physician information andensureaccuratecollection.

• Validate and capture primary,secondaryand tertiary insurance coverage to ensureaccuratebilling.

• Identifypatients in need of financial counseling to ensureappropriate paymentof services.

• Identifyservices out of insurance plan orrequiringreferrals; may informpatientof courses of action.

• Triage appointments are based on diagnosis, patientpreferencesand physician specialty.

• Coordinate services andprovidespecial instructions as requested by patients, internalphysiciansand referring physicians.

• Perform scheduling both intra- and inter-departmentally as requested by physician orders.

• Receive orders and processes asindicatedbythe providerand scheduleaccording to protocol.

• Maximize a department'sallocatedspaces by scheduling all procedures/surgeries.

• Enterappointmentsinto respective programs, both routine and emergency add-on.

• Ensure accuracy of all data includingappropriate CPTcoding and case information (side, equipment, etc.).

• Enter all updates,correctionsand changes to scheduled procedures/surgeries.

• Maintain provider schedules for designatedunit.

• Coordinatemultiple physician schedules.

• Maintainfamiliaritywith allappropriate schedulingfunctions.

• Serve asa liaisonwith the admitting officeregardinghospital reservations, update admissioninformationandcancelreservations.

• Notify patients of their arrival times per area protocols.

• Act as a resource to all department personnel (surgeons, medical secretaries, nurses, residents, etc.)ondaily activity.

• Communicate with all departments to maximize efficiency andexpeditethe admission process.

• Maintain designated space/unit and patient management calendars/ledgersanddepartment data based on area needs.

• Communicate with patients and their families to provide detailed instructions,directionsand resources available.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED

• Two years related experience in an area providing knowledge of medical terminology, including patient registration, patient billing, insuranceprocessingor appointment/OR scheduling OR three years of customer service concierge experience

• Proficiencyin use of Personal Computers (PC) and general knowledge of PC based systems and software

• Knowledge of Microsoft Word and Excel applications

• Working knowledge of computerized appointment/OR scheduling systems, patient billing, insuranceprocessingor other related office functions to coordinate patient access

Preferred qualifications for the ideal future caregiver include:

• In-depth knowledge of medical terminology and/or CPT/ICD coding

• Customer service experience in a medical setting

• Medical office system experience

Physical Requirements:

• Requires frequent standing, walking and sitting for extended periods of time.
• Lifting and carrying up to 25 lbs.
• Requires manual dexterity to grasp and handle records and to operate PC computer in the course of work and navigate throughout the hospital.
• Normal or corrected vision.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster.

Cleveland Clinic is pleased to be an equal employment opportunity employer.