AR Accountant | WFO

Work-From-Office is a setup based in Angeles/Cebu/Makati/Ortigas/Bacolod

We are looking for an AR Accountant to manage the digital divisions accounts receivable process, from invoicing through client payout calculations, while also supporting the company’s broader accounting functions, including accounts payable, general ledger entries, and monthly close. You report to the Head of Finance.

What you'll own

Your primary responsibility is ensuring digital bookings are accurately invoiced, collected, tracked, and prepared for client payouts. You will also provide ongoing accounting support.

Invoicing and collections - Digital Division

• Create and send invoices to brands and platforms in HubSpot for each digital booking
• Track what has been paid and what is outstanding, and follow up on overdue invoices
• Record incoming payments against the right invoice and client
• Resolve payment discrepancies with managers and counterparties

Client trust account - Digital Division

• Track every payment that lands in the client trust account in HubSpot
• Calculate the split on each payment: the client's share and Linden's commission
• Present the payout and commission calculations to the Head of Finance twice a month; the Head of Finance moves the funds
• Run the HubSpot client funds report showing what was collected, paid out and still owed to each client

Reporting- Digital Division

• Send a weekly report to digital managers showing paid and outstanding bookings by client
• Keep backup for each booking (contract, invoice, payment, split) ready for month-end and the annual audit
• Update projection files with confirmed and paid amounts from HubSpot
• Prepare monthly journal entries to record digital revenue in Sage
• Provide ad hoc reporting and accounting support as needed

General Accounting

• Enter and code vendor bills in bill.com
• Prepare and enter journal entries in Sage such as bank activity and interest income
• Prepare monthly accrual, prepaid, and fixed asset journal entries and maintain associated schedules

Systems and people

You work mainly in HubSpot, with view-only access to the trust account.

• HubSpot - Your main system: invoices, payment tracking, trust account records, client funds report
• Sage - Revenue entries, bank activity, interest income, accruals, prepaids, fixed assets.
• Bill.com - Vendor bill entry, GL coding
• Client - trust account View-only: confirm what has landed and match it to invoices
• Head of Finance - Your manager. Reviews your split calculations, makes all transfers and payouts, and shadows the process during onboarding
• The digital managers - Send you bookings and contracts; receive your weekly report
• Brands and platforms - Receive your invoices and follow-ups

Qualifications

• At least 2 years of accounting or accounts receivable experience
• Experience with invoicing, collections, and recording payments
• Basic knowledge of journal entries and month-end closing
• Good spreadsheet skills and attention to detail
• Able to prepare accurate client payout and commission calculations
• Comfortable following up on overdue payments and working with different teams
• Experience with HubSpot, Sage, or Bill.com is a plus

Perks and benefits

• HMO Coverage
• ALE Club : Accountants Leading Evolution, be part of a community of accountants within Cloudstaff that serves as a platform to connect with their colleagues
• Annual Performance Review with Salary Increase
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• Exclusive partnership with the IPA to offer a professional CPD pathway
• Exclusive partnerships that offer Cloudstaff accountants additional training sessions
• Flexible leave credits which may be used for vacation, emergency, and sick leaves
• In-house psychiatrist available to support employees' well-being
• International career growth and connections
• Look forward to weekly office perks for work from office staff - Free Coffee, Meals, and Beer Fridays!
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties - with items to give away and cash prizes!
• Top notch workplace with first class VIP lounge and game rooms
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection