Procurement and Inventory Specialist

Are you ready to drive procurement excellence from the comfort of your own home? We're on the hunt for a proactive Purchasing Specialist Level 1 to energize our dynamic team. As a key player, you will manage purchasing activities guided by business rules, establish robust supplier relationships, and expedite orders efficiently - all while working from the Philippines. Dive into a role where your contributions are vital to our operational success and elevate your career with us!

KEY SKILLS:

• Procurement Management

  • Purchase goods and services that meet company requirements for cost, quality, and delivery timelines.
  • Prepare procurement proposals, request quotations, and negotiate purchase prices, terms, and conditions with suppliers.
  • Analyze market trends, supply conditions, and demand patterns to support sourcing strategies.
  • Plan and process requisitions and purchase orders in a timely manner.
  • Identify, evaluate, and source potential suppliers for goods and services.
  • Handling COL request and support procurement requests for US and UK clients for required products and services.
  • Develop and maintain strong relationships with suppliers.
  • Conduct supplier performance monitoring and evaluation.
  • Address and resolve supplier issues related to delivery, quality, or service.
  • Handle special procurement or operational projects assigned by the Team Manager.
  • Send approved Purchase Orders (PO) to suppliers and requesting departments.
  • Prepare canvass sheets for supplier quotation comparison and cost evaluation.
  • Monitor delivery schedules and ensure items are delivered according to purchase orders.
  • Validate and endorse Sales Invoices and Official Receipts to the Accounts Payable team for payment processing.
  • Perform other procurement and operational tasks assigned by the Team Manager.

  Inventory Management

  • Submit replenishment orders to maintain optimal inventory levels.
  • Maintain accurate logs and records of all inventory items, products, and supplies.
  • Conduct regular stock verification by checking actual inventory against the NetSuite system.
  • Report discrepancies in inventory records to the Team Manager and assist in reconciliation.
  • Receive deliveries and verify items against purchase documentation.
  • Perform asset tagging for fixed assets and newly delivered equipment.
  • Organize inventory in the stockroom according to company standards.
  • Ensure the stockroom remains clean, safe, and well organized.
  • Inspect stock regularly and report defective, damaged, or inconsistent items immediately.
  • Prepare and submit reports for defective or expired merchandise for return processing.
  • Prepare and maintain the monthly report of faulty items.
  • Prepare requested items and prepare labels for endorsement to IT Team.
  • Prepare the Product Issuance Slip (PIS) for deployment of item requests, staff activations, and weekly hub supplies.
  • Manage Ubertickets for daily operational item requests.
  • Prepare uniforms for new hires and manage uniform reissuance for existing staff.
  • Forward delivery receipts and sales invoices to the Purchasing Team for documentation and processing.
  • Other assigned tasks by the Team Manager

Qualifications

EXPERIENCE:

• 2-3 years of experience in purchasing or procurement within a similar industry or domain.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Preferred certifications in procurement or supply chain management.

SOFTWARE:

• Proficiency in procurement management software and tools.

PERSONALITY MATCH/SOFT SKILLS:

• Strong communication and interpersonal skills.
• Detail-oriented with a proactive attitude.
• Excellent organizational abilities for managing multiple priorities.

Perks and benefits

HMO Coverage

ALE Club : Accountants Leading Evolution, be part of a community of accountants within Cloudstaff that serves as a platform to connect with their colleagues

Annual Performance Review with Salary Increase

Become part of the Employee Share Units program

Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

Endless opportunities for career advancement

Exclusive partnership with the IPA to offer a professional CPD pathway

Exclusive partnerships that offer Cloudstaff accountants additional training sessions

Flexible leave credits which may be used for vacation, emergency, and sick leaves

In-house psychiatrist available to support employees' well-being

International career growth and connections

Look forward to weekly office perks for work from office staff - Free Coffee, Meals, and Beer Fridays!

Membership with PICPA

Mental Wellness Employee Assistance program through Lifeworks

Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

Superb and exciting Mid-Year Parties - with items to give away and cash prizes!

Top notch workplace with first class VIP lounge and game rooms

Unlimited cash incentives for hired referrals

We set you up for success with a company-provided PC/Laptop and fiber internet connection

Work in the office arrangement at ORT, full time, the entire work week.