Events Specialist

As a Event Coordinator consultant, you will provide essential administrative and operational support to the International Events Team. This role is designed for a motivated individual looking to launch a career in corporate events. You will assist in the execution of CME Group events in the EMEA region, helping with event logistics, registration management, inventory tracking, and post-event reporting. You will work closely with senior team members to ensure all events run smoothly and maintain the company’s brand standards.

Principal Accountabilities

• Event Support: Assist the international team in the planning and execution of in-person and virtual events, ensuring administrative tasks are completed on time to meet business objectives.
• Registration Management: Support the setup of registration sites, assist in managing invite lists, and help pull attendance data for internal reports.
• Inventory & Brand Oversight: Assist in organizing event inventory (e.g., signage, promotional items) and ensure that all physical assets are packed, shipped, and displayed in accordance with global brand guidelines.
• Administrative Coordination: Provide general administrative support to the Corporate Marketing & Event Management team, including calendar management and meeting preparation.
• Speaker & Stakeholder Support: Assist with the onboarding process for speakers for internal events, ensuring they have the necessary information regarding timelines and technical requirements.
• Data & Reporting: Gather feedback and survey results post-event to help the team analyze event success and identify areas for improvement.
• Onsite Assistance: Represent the team at events as required, assisting with registration desks, room setups, and attendee inquiries.
• Research: Conduct research on potential venues, event vendors, and current industry trends to support upcoming project planning.

Qualifications & Skills

• Experience: 3-5 year of experience in event management, marketing, or a related administrative field
• Software Proficiency: * Strong computer literacy, particularly in Google Workspace (Docs, Sheets, Slides).
• Willingness and aptitude to learn and become a super user of event-specific software (e.g., Cvent, Salesforce, Marketing Cloud).
• Communication: Excellent written and verbal communication skills; comfortable interacting with internal stakeholders and external vendors.
• Organizational Skills: Exceptional attention to detail with the ability to manage multiple small tasks simultaneously in a fast-paced environment.
• Teamwork: A proactive "can-do" attitude and a desire to work collaboratively within a dynamic team.
• Agility: Ability to work on your own initiative to solve simple problems and escalate complex issues to senior team members when necessary.
• Flexibility: Willingness to travel for site inspections or onsite event support, which may occasionally include evenings or weekends.

CME Group: Where Futures are Made

CME Group is the world’s leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it - all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more.

At CME Group, we embrace our employees' unique experiences and skills to ensure that everyone’s perspectives are acknowledged and valued. As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.

Important Notice: Recruitment fraud is on the rise, with scammers using misleading promises of job offers and interviews to solicit money and personal information from job seekers. CME Group adheres to established procedures designed to maintain trust, confidence and security throughout our recruitment process. Learn more here.