Office Administrator

About the position:

We are looking for a friendly, proactive, and well-organized Office Administrator to join our team in Vilnius. As our Office Administrator, you’ll be at the heart of our Vilnius office, helping create a welcoming, well-organized and enjoyable environment for our team and visitors. 

This is a great opportunity for someone eager to learn, take ownership of administrative tasks and support colleagues in an international environment.

Your key responsibilities:

• Welcoming visitors and ensuring they feel supported and connected with right people;
• Keeping our office running smoothly by coordinating meeting rooms, office supplies, mail & incoming calls, correspondence and day-to-day office needs;
• Working with our vendors and service providers to ensure the office remains a comfortable and well-maintained place to work;
• Coordinating business travel arrangements and related documentation;
• Bring our team together by supporting internal events, celebrations, team activities and other company initiatives. 
• Assisting international colleagues with migration related administration by coordinating documents, deadlines, employees and external partners;
• Support employee lifecycle administration: including preparing, collecting, filing, and updating required documents;
• Keep things organized and up to date by maintaining accurate records and ensuring administrative information is up to date;
• Be the go-to person for everyday office matters, proactively supporting colleagues and helping solve practical day-to-day needs.

What we expect from you:

• A college or university degree, or ongoing studies in a relevant field;
• Excellent written and verbal communication skills;
• Fluency in Lithuanian and English;
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook;
• Good organizational and time-management skills;
• A helpful, service-oriented, and positive attitude;
• Reliability, diligence, and strong attention to detail;
• Willingness to learn and take responsibility for assigned tasks;
• Previous experience in administration, customer service, HR support, or a similar field would be an advantage but is not required;
• Availability to work in a 0.75 FTE position;
• Willingness to work primarily from our office at Ukmergės str. 126, Vilnius, with the option to work remotely once per week.

We offer:

• Our Launch for Success benefits package, including premium health insurance, monthly lunch vouchers, telecommunications services for employees and their family members, and more;
• Global teams. Work in multicultural departments and learn from experienced professionals across different countries;
• International clients. Gain exposure to innovative start-ups and Fortune 1000 companies in the United States and Europe;
• Professional development. Access internal learning programs, training sessions, and opportunities to develop new skills;
• Support for new ideas. Our internal start-up incubator, Innovation Sandbox, helps employees develop ideas, receive implementation support, and compete for cash prizes;
• Team spirit. Enjoy team-building activities, celebrations, corporate and family events, and other company traditions;
• A supportive environment where you can gain practical experience and grow professionally.