Executive Assistant

In our ‘always on’ world, we believe it’s essential to have a genuine connection with the work you do.

The Executive PA / Administrative Assistant & Receptionist is primarily responsible for providing high-level executive and personal assistant support to senior leaders, ensuring their day-to-day activities are managed efficiently and professionally. This includes complex calendar management, travel coordination, expense management, meeting and event planning, communications support, and the handling of confidential and sensitive information.

In addition, the role is responsible for supporting the smooth and professional operation of the office environment, serving as a key point of contact for visitors, employees, and external stakeholders. The position oversees reception activities and provides broader administrative support to ensure an effective and welcoming workplace.

The successful candidate will be highly organized, proactive, and service-oriented, with the ability to anticipate executive needs, manage competing priorities, exercise sound judgment, and maintain the highest levels of professionalism, discretion, and attention to detail in a fast-paced environment.

Key Responsibilities:

Executive Assistant / PA Support

• Provide dedicated administrative support to senior executives.
• Manage complex calendars, meetings, appointments, and scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Take meeting minutes and track follow-up actions as required.
• Screen and prioritize communications, ensuring timely responses.
• Assist with expense reports, purchase requests, invoice processing, and budget tracking.
• Maintain confidential records and sensitive business information.
• Support executive projects and strategic initiatives as requested.

Reception & Front Office Management

• Serve as the primary point of contact for visitors, clients, vendors, employees and building property manager.
• Greet visitors and ensure a professional and welcoming office environment.
• Manage incoming calls, emails, correspondence, and general enquiries.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Manage office access, visitor sign-in procedures, and security protocols.
• Maintain office supplies, stationery, and kitchen inventory.
• Liaise with building management, maintenance providers, and office vendors.
• Organize courier services, mail distribution, and deliveries.

Office Administration:

• Coordinate office events, meetings, town halls, and employee engagement activities.
• Assist with onboarding activities for new employees and visitors.
• Maintain filing systems, records, and administrative documentation.
• Support procurement and vendor management processes.
• Ensure office policies and procedures are followed consistently.
• Identify opportunities to improve administrative processes and office efficiency.

Travel & Expense Administration

• Coordinate business travel in line with company policies.
• Process travel and expense claims and maintain supporting documentation.
• Assist employees with travel-related enquiries and logistics.
• Work closely with travel management companies and suppliers as required.

Qualifications and Experience Required:

• Previous experience in an Administrative Assistant, Executive Assistant, Receptionist, Office Coordinator, or similar role.
• Experience supporting senior leaders or executives.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Professional demeanor with exceptional customer service skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.

Preferred Skills:

• Experience working in a corporate or professional services environment.
• Experience coordinating executive travel and expense management.
• Familiarity with meeting scheduling, travel booking, and expense management systems.

Key Competencies:

• Professionalism and Executive Presence
• Organization and Planning
• Communication Skills
• Attention to Detail
• Confidentiality and Integrity
• Customer Service Orientation
• Multi-tasking and Prioritization
• Adaptability and Flexibility
• Initiative and Proactive Problem Solving
• Relationship Management

Success Measures:

The successful candidate will:

• Maintain a highly professional and efficient office environment.
• Ensure executives are effectively supported and well prepared.
• Deliver exceptional service to employees, visitors, and external stakeholders.
• Demonstrate strong organizational skills while managing competing priorities.
• Build trusted relationships across the business through proactive and responsive support.

Why CommScope:

CommScope is on a quest to deliver connectivity that empowers how we live, work, and learn. Our employees push the boundaries of communications technology that enables game-changing discoveries like 5G, the Internet of Things, and gigabit speeds for everyone, everywhere. With our unmatched expertise in copper, fiber, and wireless infrastructure, our global clients rely on us to outperform today and be ready for the needs of tomorrow.

If you want to grow your career alongside bright, passionate, and caring people who strive to create what's next…..come connect to your future at CommScope.

CommScope is an Equal Opportunity Employer (EEO), including people with disabilities and veterans. If you are seeking an accommodation for the application or interview process, please contact us to submit your request at [email protected]. You can also learn more about CommScope’s accommodation process and EEO policy at https://jobs.commscope.com/eeo