Workplace Operations Coordinator
Recruitment Fraud Alert
We’ve learned that scammers are impersonating Commvault team members-including HR and leadership-via email or text. These bad actors may conduct fake interviews and ask for personal information, such as your social security number.
What to know:
- Commvault does not conduct interviews by email or text.
- We will never ask you to submit sensitive documents (including banking information, SSN, etc) before your first day.
If you suspect a recruiting scam, please contact us at [email protected]
About Commvault
Commvault (NASDAQ: CVLT) is the gold standard in cyber resilience. The company empowers customers to uncover, take action, and rapidly recover from cyberattacks - keeping data safe and businesses resilient. The company’s unique AI-powered platform combines best-in-class data protection, exceptional data security, advanced data intelligence, and lightning-fast recovery across any workload or cloud at the lowest TCO. For over 25 years, more than 100,000 organizations and a vast partner ecosystem have relied on Commvault to reduce risks, improve governance, and do more with data.
Role Overview
The Workplace Operations Coordinator is responsible for delivering a seamless, welcoming, and well-functioning physical workplace experience. This role oversees day-to-day office operations, facilities coordination, reception services, event and meeting coordination, and onsite support to ensure employees, visitors, and vendors experience a professional and efficient office environment. The ideal candidate is hands-on, service-oriented, highly organized, and proactive.
Key Responsibilities
Office Management & Workplace Operations
- Oversee day-to-day office operations to ensure a well-organized, efficient, and professional workplace environment
- Conduct regular office walkthroughs to identify maintenance issues, safety concerns, and opportunities for improvement
- Manage office inventory, supplies, and equipment; place orders as needed and maintain appropriate stock levels
- Coordinate with building management, maintenance teams, and service providers to address repairs, facilities issues, and general upkeep
- Serve as the primary point of contact for office vendors and contractors, including cleaners, shipping services, and other workplace-related providers
- Support workplace health, safety, and compliance standards in alignment with company policies
- Assist with onboarding new hires by coordinating workspace readiness, access credentials, and issuing employee badges
- Manage the local visitor management and card access system for the office
- Track and manage workplace-related invoices, purchase orders, and expense documentation as needed
Reception & Front Desk Responsibilities
- Greet visitors, clients, and employees with professionalism and a welcoming demeanor, serving as the first point of contact for the office
- Answer, screen, and direct incoming calls, emails, and general inquiries in a timely and courteous manner
- Manage incoming and outgoing mail, packages, and shipments; coordinate closely with facilities and shipping vendors
- Maintain a clean, organized, and welcoming reception area, conference rooms, and common spaces
- Manage conference room scheduling and ensure rooms are properly set up, stocked, and equipped for meetings
- Coordinate with Executive Assistants and internal stakeholders to support on-site meetings and events, particularly when meeting owners are remote
- Assist with the planning, setup, and day-of execution of onsite meetings, events, and employee activities
Administrative & Team Support
- Act as a liaison between Commvault employees and external service providers to ensure clear communication and timely issue resolution
- Provide general administrative support and assist teams with special projects, ad hoc requests, and operational initiatives
- Support internal communications related to office operations, workplace policies, and employee updates
- Maintain workplace documentation, procedures, and checklists
- Identify opportunities to improve workplace processes, operational efficiency, and the overall employee experience
Qualifications & Skills
- 2+ years of experience in workplace coordination, office management, facilities, or similar roles
- Strong organizational and multitasking skills with attention to detail
- Excellent interpersonal, communication, and customer-service skills
- Comfortable working onsite and handling hands-on operational responsibilities
- Ability to work independently, anticipate needs, and resolve issues proactively
- Experience coordinating vendors and working with building management
- Proficiency with standard office tools (Google Workspace, Microsoft Office; Visitor Management Systems; Service Now ticketing systems a plus)
Commvault is an equal opportunity workplace and is an affirmative action employer. We are always committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status and we will not discriminate against on the basis of such characteristics or any other status protected by the laws or regulations in the locations where we work.
Commvault’s goal is to make interviewing inclusive and accessible to all candidates and employees. If you have a disability or special need that requires accommodation to participate in the interview process or apply for a position at Commvault, please email [email protected] For any inquiries not related to an accommodation please reach out to [email protected].