SPACE MANAGEMENT COORDINATOR

Position Title: SPACE MANAGEMENT COORDINATOR

Location: Austin, TX

Salary: $55,000 - $60,000

Other Forms of Compensation: None

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email [email protected].

Job Summary

The Space Management Coordinato r manages day-to-day workplace planning, space utilization, furniture inventory, service requests, office relocations, and facility modification projects. This role coordinates client stakeholders, cross-functional teams, vendors, contractors, and onsite porter teams to ensure efficient operations, timely project delivery, safety compliance, accurate reporting, and achievement of service KPIs.

Responsibilities

Develop, revise, and maintain CAD floor plans, seating layouts, furniture configurations, and workplace standards.

Manage seating assignments, department boundaries, people moves, office relocations, and building resets.

Coordinate space modifications, including cubicles, private offices, conference rooms, workstations, and furniture installations.

Manage furniture, seating, office key, and other workplace service requests.

Conduct furniture and warehouse inventory audits, reconcile discrepancies, track asset movements, and close corrective actions.

Plan and execute projects by establishing schedules, allocating resources, tracking milestones, and meeting deadlines.

Coordinate vendors, contractors, quotations, deliveries, installations, repairs, and relocations.

Prepare Project Task Plans (PTPs) and ensure compliance with EHS standards, safety procedures, and site requirements.

Assign daily tasks, establish priorities, and train porter team members while monitoring productivity, work quality, and completion timelines.

Collaborate with clients, Workplace Solutions, Facilities Management, IT, and other stakeholders to coordinate requirements, approvals, and project updates.

Maintain work request trackers, project documentation, inventory logs, and schedules; prepare monthly reports, KPI updates, and PowerPoint presentations for clients and leadership.

Monitor KPIs and service levels, analyze operational trends, identify risks, and implement corrective actions and process improvements.

Resolve operational issues, manage competing priorities, and make informed decisions to maintain service quality and respond to changing business needs.

Qualifications and Education

Bachelor's degree in Architecture, Interior Design, Planning, Facilities Management, or a related field; equivalent education and experience may be considered.

Minimum of 2 years of experience in space management, corporate interiors, workplace operations, facilities coordination, or related project coordination.

Proficiency in Autodesk AutoCAD for workplace planning, seating layouts, and furniture configuration drawings.

Strong working knowledge of Microsoft Excel, PowerPoint, and Word for tracking, analysis, reporting, presentations, and documentation.

Experience with furniture inventory management, warehouse audits, asset tracking, service requests, office relocations, and workplace modifications.

Demonstrated project coordination skills, including scheduling, milestone tracking, resource allocation, and deadline management.

Experience coordinating teams, assigning tasks, training staff, and managing vendors and contractors.

Knowledge of Project Task Plan (PTP) preparation, EHS compliance, safety procedures, and onsite project coordination.

Excellent communication, organizational, multitasking, critical-thinking, and problem-solving skills, with strong attention to detail.

Ability to work independently, exercise sound judgment, adapt to changing priorities, and meet tight deadlines and established KPIs.

Experience with CAFM or space management systems such as Zesati, TRAC, ServiceNow, or Nuvolo is preferred.

Experience in technology, semiconductor, manufacturing, or large-scale corporate environments is preferred.

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Click here to Learn More about the Compass Story

Associates at ESFM are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely,click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Eurest Services maintains a drug-free workplace.

Req ID:1585631

ESFM

Brandy Wilson