Purchasing Manager

Located on the pristine south-eastern coast of Mauritius, Constance Le Chaland offers a unique workplace in a preserved natural environment. The hotel features contemporary architecture, light-filled spaces and amazing ocean views that naturally inspire calm and serenity. Surrounded by white sandy beaches and a peaceful coastal atmosphere, it provides teams with an environment that encourages collaboration, learning and pride in delivering a refined hospitality experience.

Duties and Responsibilities:

Responsibilities and duties for this position shall include but be unlimited to the following areas and activities. At management discretion, direction may be given for tasks outside the scope of work described.

• To buy without prejudices, seeking to obtain the maximum ultimate value of each Rupees of expenditure.
• To formulate and direct the execution of Purchasing strategies and policies.
• To consider first the interest of the company in all transaction and to carry out and believe in the company established policies.
• To be able to negotiate successfully in order to conclude a contract to the benefit and satisfaction of both parties.
• To make sure that vendors live up to their commitment and promises.
• To keep and organization supplies in order to avoid shutdowns.
• To serve in an advisory capacity early in new product development or contribute actively to forecasting.
• To formulate and enforce ethical guidelines for purchasing personals.
• To maintain contact with key suppliers.
• To maintain good liaison with other operating units of the firm.
• To subscribe to and work honestly and truthfully in buying and to denounce all forms and manifestation of commercial bribery.

General Mission

• To analyze the supply, demand, prices and to assess the local events as they affect materials.
• To buy goods and services of the right quality, in the right quantity at the right price at the right time and from the right source.
• To carry out with the overall aim of supplying the materials and equipment necessary to provide for the choice and standards set down in the hotel’s objective.
• To achieve the desired profits through cost restrictions set down by the hotel.

Administration Responsibilities

• To counsel, assist and follow purchasing personnel in the performance of their duties.
• To keep records of a purchasing development such as:
  • Purchase record
  • Vendor record
  • Blueprint and specification record
  • Printed-Forms record
• To lead the others to the top performance and obtain cooperation from other units.
• To work closely with number of internal departments in order to advise, assist and support them in identifying and specifying their material requirement.
• To keep standard procedures of vendor identification and selection, including order follow up and vendor file maintenance.

Commercial Responsibilities

• To be the representative of the company, visit, evaluates, selects, invites quotations or bid, negotiates prices and terms, place orders, resolves problems, follow up and assist in inspection of incoming material.
• To represent the firm in trade association and professional societies.

Technical Responsibilities

• To establish and supervise the purchasing procedures in keeping with overall company policies. The following steps must be taken to complete a purchasing transaction:
• Recognition of need
• Description of requirement
• Determination of price and availability
• Placement of the order
• Follow up and expediting of the order
• Verification of the invoice
• Processing of discrepancies and rejections
• Closing of completed orders
• Maintenance of records and files
• To prepare the forecasts of supply conditions and price trends.
• To provide Accounts Payable with all documents and additional information necessary of the prompt and accurate processing of invoices for payment.
• To maintain the integrity of purchasing function.
• To understand basis concepts and methods of financial and managerial accounting.
• To enable to deal intelligently and effectively with suppliers.
• To assist stores in establishing stock levels.

Human Resources Responsibilities

• To display executive abilities by being team player, closely cooperating with and supporting other units of organization.
• To manage internal interfaces smoothly and actively to the benefit of the company.
• To council and assist subordinates in the performance of their duties.
• To plan and organize periodical departmental training for staff in the areas of integrity, dependability, initiative cooperation.

Relations Responsibilities

• Guide and control the activities of purchasing personnel and evaluate their performance against known standards.
• Consult with other operation units of the firm in order to achieve desired supply material costs.
• Replacement and Temporary Mission
• To be ready and responsibility when assigned to perform any other duties as designed by superiors.

Qualification:

• Middle or Secondary Education + Additional training or certificates in the relevant field is a plus.

Experience:

• A minimum of 3 years of experience in hotel industry.
• Proven experience working in a top luxury resorts is a plus.
• At least 1 year of professional experience on a similar position is a plus.

Technical skills:

• Ability to gather and analyse data and to work with figures
• A knack for negotiation and networking
• Excellent organization skills
• Solid judgement along with decision making skills
• Strong leadership capabilities
• Fluency in English or another language, written and verbal communication
• Knowledge of a second language is a plus.

WORK WITH CONSTANCE

Join a team where well-being, career development, and collaboration are at the heart of everything we do.

• We believe in continuous learning and growth to help our teams achieve their full potential.
• A strong family spirit is part of our identity, we support and care for one another.
• We offer international career opportunities, allowing you to develop within a renowned luxury hospitality group.
• Our passion for luxury hospitality is reflected in every detail of the guest experience.
• We are committed to environmental and societal contributions, integrating sustainability into everything we do.

We want our team members to feel valued and supported, offering a work environment that encourages excellence, personal growth, and cultural diversity. By nurturing employee satisfaction, we create a positive mindset that naturally translates into exceptional guest service.

Be part of a company that values people, innovation, and excellence.