Procurement Specialist

Job Description:

• Manage procurement workflows, ensuring purchase orders are approved, documented, and processed accurately and in a timely manner
• Coordinate with internal teams to gather procurement requirements and manage purchasing orders based on client needs and project timelines
• Track and manage inventory levels of IT equipment and supplies
• Monitor equipment lifecycle and maintain records of purchases, warranties, and licenses
• Work with finance and operations to optimize inventory costs and reduce redundancies
• Collaborate with finance and project managers to develop and manage procurement budgets
• Identify and evaluate vendors for IT hardware, software, and services
• Conduct market research on vendors, industry trends, product innovations, and pricing shifts
• Negotiate contracts, pricing, and service agreements with suppliers
• Identify cost-saving opportunities through volume purchasing, bulk ordering, and long-term supplier agreements
• Monitor procurement expenditures and report budget variances
• Ensure procurement activities comply with regulations, company policies, and client requirements
• Maintain records of supplier contracts, purchase orders, invoices, and delivery receipts
• Streamline procurement processes and improve efficiency
• Develop and maintain procurement policies and procedures
• Review vendor performance and evaluate service quality, delivery speed, and cost-effectiveness
• Serve as the point of contact for procurement-related inquiries and provide clients with order-status and delivery updates
• Support account managers by ensuring timely availability of IT equipment and resources

Requirements:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field
• 1+ years of experience in procurement, supply chain, or purchasing within an MSP or IT-focused environment
• Strong knowledge of IT products, including hardware, software, networking equipment, and cloud services
• Familiarity with procurement and asset management software and ERP systems
• Experience with contract negotiation and supplier management
• Strong ability to negotiate terms, pricing, and contracts with vendors for optimal cost savings and quality
• Ability to analyze purchasing data, evaluate supplier performance, and make data-driven decisions
• Excellent verbal and written communication skills to collaborate with vendors, clients, and internal teams
• Ensures accuracy in procurement documentation, order processing, and inventory tracking
• Ability to address procurement-related challenges, such as supply delays or budget constraints
• Strong organizational skills to manage multiple procurement requests, vendor relationships, and documentation

Benefits:

• Competitive benefits package, including medical, dental, vision, and life insurance
• 401k match
• Unlimited vacation time after completing one full year of employment
• 10 vacation days during the first year for full-time team members
• Paid sick time
• 10 Holidays including your Birthday and a Floating Holiday
• Healthy Lifestyle reimbursement
• Amazon Prime reimbursement
• 40 Hours for Volunteer Time
• Paid parental leave
• Reimbursement for ongoing education and certifications
• Learning and development programs
• Best-in-class training
• Mentorship
• Clear self-promotion paths