Project Manager - Facilities

Job Summary:

Manages, develops, and implements project(s) of varying complexity and size in assigned functional area. Partners with business stakeholders to ensure a successful project completion.

Key Responsibilities:

Leads multiple projects from inception to completion; facilitates project planning sessions with internal stakeholders to determine the scope and objectives of each project; works with business stakeholders to establish project performance goals; designs project plan, develops timeline, identifies project milestones, and tracks performance against performance goals and timeline. Identifies, tracks, and works with others to resolve project issues. Monitors and communicates project status to project team. Plans and monitors project budget, conducts research and analysis; provides input into the design and development of project plans and timelines. Manages project risk; uses quality tools to identify areas of risk; works with others on the team and outside the team to identify alternatives or solutions. Documents and shares team learning's with other teams; draws on other project team experiences to enhance the success of the project. Maintains project notes, databases, and other records; monitors measures and communicates with Project Sponsor and other stakeholders on status of specific projects and assignments. Identifies and assigns appropriate resources to accomplish various project tasks; guides and coaches team members through various stages of the project; provides developmental feedback to team members.

Competencies:

Financial acumen - Interpreting and applying understanding of key financial indicators to make better business decisions.

Business insight - Applying knowledge of business and the marketplace to advance the organization’s goals.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Manages conflict - Handling conflict situations effectively, with a minimum of noise.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Project Issue and Risk Management - Manages the process to identify, assess and prioritize issues and risks using recommended tools and disciplines. Drives actions to minimize, monitor and control risks and issues and to maximize the most positive outcomes possible.

Project Resource Management - Develops resource (expense and headcount) plans using recommended project management tools and processes to manage resources effectively.

Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the agreed timeline.

Project Scope Management - Manages a list of project deliverables (scope) using the recommended project management tools and processes to ensure that the project includes all the work required and only the work required to complete the project successfully.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Education, Licenses, Certifications:

College, university, or equivalent degree required (Engineering background preferred)

Experience:

5 to 7 years of relevant experience required.

• Manage day-to-day facilities operations and coordinate with internal stakeholders and service partners.
• Manage and coordinate Integrated Facility Management (IFM) activities and vendor operations.
• Lead and manage IFM vendor staff to ensure effective delivery of services.
• Oversee housekeeping, transportation, cafeteria and other facility services.
• Coordinate and manage facility-related projects from planning through execution.
• Oversee the maintenance and upkeep of HVAC systems and other facility infrastructure.
• Coordinate with relevant stakeholders and vendors for facility requirements, issues and resolutions.
• Support AOP, CAPEX and OPEX planning and tracking.
• Manage facility budgets and monitor expenses to ensure effective utilization of resources.
• Prepare and maintain reports, presentations and dashboards related to facilities operations and projects.
• Use MS Excel and PowerPoint for data analysis, reporting, presentations and tracking of facility activities.