Conference Services Coordinator

Job Title

Job Description Summary

Global Occupier Services

London

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world.

Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.

We have an exciting opportunity for a talented Conference Services Coordinator to join our market-leading Global Occupier Services business, working with a prestigious client based in London.

Role Purpose:

The Conference Services Coordinator is responsible for delivering a professional and seamless meeting room and event support service. The role ensures all conference rooms, meeting spaces, and collaboration areas are set up to the required standard, catering requirements are coordinated effectively, and meeting spaces are cleaned, reset, and ready for use. You will act as the primary point of contact for meeting and event logistics, ensuring an exceptional customer experience for employees, visitors, and external clients.

Job Description

Core Responsibilities:

• Prepare meeting rooms and conference spaces to booking requirements
• Configure room layouts including boardroom, classroom, theatre, cabaret, U-shape and workshop styles
• Coordinate catering deliveries, setup and post-event collections
• Support internal meetings, training sessions and corporate events
• Conduct room inspections and ensure spaces are operational and presentable
• Clear and reset rooms following meetings and events
• Maintain meeting room supplies and hospitality stock
• Provide basic support for audiovisual equipment and meeting technology
• Liaise with cleaning, facilities, catering, reception and IT teams
• Ensure health and safety procedures are followed

Knowledge, Skills & Experience:

• Experience in conference services, facilities, hospitality or workplace support
• Strong customer service and communication skills
• Excellent organization and attention to detail
• Ability to manage multiple priorities
• Microsoft Office proficiency
• Ability to safely move furniture and equipment

This job description sets out the main duties of the position at the date it was written. Such duties may vary from time to time without changing the general character of the position or the level of responsibility entailed. Such variations cannot of themselves justify a reconsideration of the grading of the position.

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.

INCO: “Cushman & Wakefield”