Capital Procurement Coordinator

Cyclic Materials is building a resilient circular supply chain for rare earth elements and other critical materials. Through our fully integrated proprietary technology platform, we recover rare earths from end-of-life products and transform them into high-purity materials used to produce new permanent magnets. These magnets are critical to the modern economy, underpinning AI, automotive, e-mobility, electronics, semiconductor, energy, defense, and other advanced manufacturing sectors.

Founded in 2021, Cyclic Materials has rapidly become a category leader in rare earth recovery, achieving commercial operations in less than five years. We currently operate facilities in Ontario and Arizona, with further expansion underway in South Carolina. Backed by investment accounts advised by T. Rowe Price Associates, Inc., alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover’s InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling quickly and building the industrial backbone required to meet growing global demand for a secure and sustainable supply of rare earths.

We have established an extensive and growing network of commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the rapid deployment of recycled rare earth materials into real-world supply chains. Joining Cyclic Materials means tackling complex and exciting challenges at scale alongside a team committed to strong execution and measurable impact. If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling.

Position Overview   

The Capital Procurement Coordinator supports the successful execution of capital projects by coordinating procurement activities from requisition through delivery. This role ensures procurement documentation, vendor communications, ERP transactions, and project reporting are executed accurately and efficiently.

The coordinator serves as the operational backbone of the Capital Procurement team, allowing sourcing specialists to focus on commercial strategy while ensuring projects continue moving forward.

As the Capital Procurement organization grows, this role will also participate in improving procurement workflows, documentation standards, and reporting processes.

Responsibilities

Procurement Administration

• Issue RFQs and purchase orders.
• Maintain procurement records within D365.
• Coordinate vendor documentation.
• Track procurement milestones.
• Maintain procurement logs and reporting dashboards.

Expediting

• Monitor vendor delivery commitments.
• Follow up on manufacturing progress.
• Coordinate logistics updates.
• Escalate schedule risks.

Project Coordination

• Support procurement planning meetings.
• Maintain action item registers.
• Coordinate engineering documentation.
• Track approvals and commercial documentation.

Vendor Support

• Assist with vendor onboarding.
• Coordinate vendor information.
• Support commercial correspondence.
• Maintain vendor records.

Process Improvement

• Identify opportunities to improve procurement workflows.
• Help standardize templates and documentation.
• Support ERP improvements.
• Assist in developing procurement metrics.

Qualifications

• 2-5 years of procurement, project coordination, or supply chain experience.
• Strong organizational skills.
• Excellent attention to detail.
• Experience using ERP systems.
• Strong Microsoft Excel skills.
• Industrial or manufacturing experience.
• Capital project exposure.
• D365 experience.
• Project coordination experience.

The successful candidate will:

• Be highly organized.
• Enjoy coordinating multiple activities simultaneously.
• Communicate proactively.
• Solve problems independently.
• Be comfortable with changing priorities.
• Take pride in building structure where it does not yet exist.

Why You Will Love Cyclic Materials  

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP (Canada)/ 401K (USA) contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [email protected]. Applicants for roles in Canada or the United States must be authorized to work in the applicable country without current or future sponsorship from Cyclic Materials, including for an H1-B visa, F-1 visa (OPT), TN, L1-A visa, or any other non-immigrant status.

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.