Administrative Assistant

Cytek Biosciences (NASDAQ: CTKB) is a life sciences tools company dedicated to advancing cell analysis so researchers and clinicians can better understand human health and disease. Our full-spectrum flow cytometry platforms, including the Northern Lights and Aurora systems, give scientists around the world a simpler, faster, more complete view of complex cell populations - accelerating discovery in immunology, oncology, cell and gene therapy, vaccine development, and beyond. Across our sites, including Bellevue, Cytek combines deep scientific expertise with an entrepreneurial, people-first culture, and relies on strong operational and administrative teams to keep our research and development environment running smoothly.

Role Summary

In this pivotal role, you will be a key figure ensuring our workplace and office runs efficiently. Your self-directed, organizational, and strategic support will directly contribute to a collaborative culture and creative research and development environment. In this role, you will have the opportunity to contribute to improved employee comfort, help streamline site operations, and support strategic initiatives. While reporting to facilities, you will play an important role in the success of the site's research and development efforts.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform essential duties and responsibilities satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Workplace Coordination

• Front Desk Management. Serve as the primary contact for visitors, guests and facilities at the Bellevue Site. Log visits and escort visitors to appropriate locations.
• Receive and ship packages. Deliver packages to appropriate department, handle packing slips and invoices, and update status in corporate database where appropriate.
• Coordinate with facilities project manager, safety and EHS vendors and ensure an organized and efficient on-site environment.
• Manage all office, kitchen, and facilities supplies, including monitoring stock levels, overseeing inventory, and handling ordering and restocking.
• Collaborate with cross-functional teams (R&D, Facilities, HR, Purchasing and Supply Chain, IT, and Manufacturing) to provide essential on-site support for Bellevue.

Administrative & Strategic Support

• Assist in development and implementation of corporate systems and procedures as needed.
• Work with HR, Security, and Facilities to assist with site-specific related tasks.
• Provide site badges for building and fitness facility access, issue guest and visitor passes as required.
• Work with HR, Facilities, and IT to provide support for employee new hire onboarding, ensuring an efficient and pleasant experience.
• Partner with leadership and the facilities team to assist with space planning, building and facility's needs.
• Coordinate schedules, appointments, and meetings as needed for on-site leadership and management.

Employee Culture

• Plan, budget, and execute a variety of site-specific events, such as holiday parties, social gatherings, and team-building activities.
• Act as a key resource for employees, help communicate site-specific information or requests.
• Manage and update internal office documentation, such as knowledge base and intranet pages, to ensure information is current and accessible.

Requirements & Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's Degree preferred. High School Diploma or GED accepted if meeting experience qualifications.
• At least 2-3 years of experience as an Administrative Assistant, Office Administrator, Facilities Coordinator, or similar role.
• Experience coordinating with facilities vendors, service providers, and property management teams preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Teams, SharePoint, Outlook) and familiarity with office equipment.
• Savvy with phone apps and comfortable with technology and AI tools.
• Highly proficient and professional in phone, email, and intranet communication with internal and external personnel.
• Attention to detail and ability to multitask.
• Strong organization and prioritization skills.
• Strong follow-up and coordination skills to ensure timely completion of assigned tasks.
• Problem-solving skills and a creative, proactive attitude.
• Ability to work independently and take initiative.
• Ability to work effectively with employees, external vendors, and property management teams.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

Why Join Cytek

At Cytek, you'll be part of a mission-driven life sciences company where your work directly supports the researchers and scientists advancing human health. As a key member of our Bellevue site team, you'll have visible impact on the day-to-day experience of everyone who works there, and real opportunities to grow your career. We offer:

• Growth through our cross-functional rotation program, which gives administrative and operations team members the opportunity to gain hands-on exposure across functions such as HR, Facilities, Supply Chain, and Operations - building broader skills and a clearer path for career development within Cytek.
• A collaborative, people-first culture where your contributions are visible and valued, and where you'll partner closely with leadership and cross-functional teams.
• The chance to be a central, trusted resource at a growing site supporting cutting-edge life sciences research and development.
• The stability of an established, publicly traded company (NASDAQ: CTKB) paired with the energy and opportunity of a company still scaling its operations and sites.
• A mission-driven environment - the smooth, well-run workplace you help create directly enables research that improves human health.

Physical Demands and Work Environment

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Able to sit or stand in front of a computer for extended periods.
• Ability to walk throughout the facility to support office and facilities activities.
• Be able to lift up to 20 lbs.
• Onsite 5 days/week in our Bellevue office.

Cytek is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, sexual orientation, national origin, genetic information, disability status, veteran status, or any other characteristic protected by law.