Accounts Payable Specialist (PE Onsite)

ENVIRONMENT:

JOIN the team of a PE-based global Logistics Operation seeking a self-driven & proactive Accounts Payable Specialist to manage the company's Accounts Payable processes. Key duties include processing and verifying invoices, preparing, and executing payments, maintaining vendor records, and reconciling transactions. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this position. Daily activities include Accounts Payable invoice processing, weekly payment runs, and statement reconciliations. The successful incumbent must preferably possess a Degree in Accounting/Finance or at least 3-5 years Accounting work experience including Accounts Payable, Freight Forwarding and/or Logistics, GL, International Accounting with analytical and mathematical skills. You will also require general proficiency in IT and in Microsoft Office, especially Excel.

DUTIES:

• Validate, verify, post business transactions, verify financial data for use in maintaining Accounts Payable records, and provide other clerical support necessary to pay the obligations of the organization
• Maintain and reconcile balance sheet accounts.
• Maintain copies of vouchers, invoices or correspondence necessary for files.
• Clarify any questionable invoice items, prices or receiving signatures.
• Obtain proper information and/or data regarding invoice payments.
• Assist during monthly closure – make sure that all payable invoices are registered into accounting system.
• Handle and post-administrational invoices.
• Check various mail requests, statements and communicate in a polite manner both with Creditors and forwarders.
• Maintain and reconcile Vendors accounts under your control on quarterly basis.
• Cooperate with GL Accountants and Auditors providing data, answering to questions.
• Train colleagues and share information.
• Replace colleagues during vacation, sick leave periods both in Accounts Payable team and department.
• Other duties and projects as needed.
• Make sure, that all weekly procedures are done by using guidelines.

REQUIREMENTS:

Qualifications –

• Degree in Accounting or Finance preferred, or 3-5 years of experience in Accounting.

Experience/Skills –

• Accounts Payable experience.
• Experience with Freight Forwarding and/or Logistics.
• Experience with GL, International Accounting.
• Fluency in English, both written and spoken.
• Knowledge in Accounting process.
• Detail oriented, able to multitask, set priorities and meet deadlines.
• Able to work in a team and independently.
• Analytical and mathematical skills.
• General competence in IT and in Microsoft Office, especially Excel.
• Organisational and communication skills.
• Teamwork mindset.
• Ability to analyse and solve problems.

ATTRIBUTES:

Self-Management – You need to possess the drive and ability to deliver on projects without constant supervision.

Technical – This role has a heavy emphasis on thinking and working outside the box. You need to have a thirst for learning new technologies and be receptive to adopting new approaches and ways of thinking. 

Logic – You need to have the ability to work through and make logical sense of complicated and often abstract solutions and processes. 

Language – The company has a global footprint, with offices and clients around the globe. The ability to read, write, and speak fluently in English, is a must. Other languages could prove useful.

Communication – Your daily job will regularly require communication with team members. The ability to clearly communicate, on a technical level, is essential to your job. This includes both verbal and written communication.

Desired Skills:

• Accounts
• Payable
• Specialist