Outsourcing Document Controller

Dautom Company Introduction:

Dautom is a prominent name across the globe in IT consulting services. With a relentless commitment to innovation and excellence, we empower businesses to bolster their IT teams with top-tier talent.

Our greatest asset is our talented team of IT professionals. Our journey towards becoming an employer of choice has been built on a foundation of trust, respect, and unwavering support for our employees' growth and well-being.

We take pride in being a great place to work, and we invite you to explore what sets us apart in the world of technology and corporate culture.

Client Introduction:

In this role, you will have the opportunity to work closely with one of our esteemed clients. This client is a global leader known for its commitment to quality and innovation. They have chosen Dautom as their trusted partner for their upcoming projects.

Key roles and responsibilities:

Preparing and managing documents for a business or a project.

Using document management software to upload, scan, verify, and store documents.

Filing and archiving relevant documents in an organized and secure way.

Retrieving documents for other staff and clients when needed.

Creating and maintaining document templates, file types, and document databases.

Ensuring documents are accurate, authentic, and compliant with laws and regulations.

The candidate must possess expertise/experience in the following domains:

5+ years of related construction phase experience is required

Bachelors degree in a relevant field

Analytical skills and ability to come to conclusions

Time management skills

Typing and editing skills

Ability to follow procedures exactly

Incredible organizational skills

Microsoft office suite skills

Can work independently without much guidance

Ability to communicate with other teams and departments

Knowledge of Electronic Document Management Systems (EDMS)

Proven work experience in a Document Controller job or a similar role

Managing Document Control Systems and Processes:

Implementing and maintaining document control procedures

Establishing and updating document control databases

Ensuring compliance with document management standards and regulations

Document Control and Organization:

Receiving, reviewing, and distributing incoming documents

Classifying and indexing documents for easy retrieval

Monitoring document revisions and maintaining version control

Quality Control and Assurance:

Performing quality checks on documents to ensure accuracy and completeness Resolving discrepancies or issues related to document content or formatting

Collaborating with stakeholders to address document-related concerns

Document Retrieval and Archiving:

Retrieving requested documents and information for internal and external stakeholders

Establishing document retention schedules and managing archiving processes

Ensuring proper disposal of outdated documents

Collaboration & Communication

Coordinating with project teams, departments, and external parties to facilitate document exchange

Providing support and training to users on document management systems

Maintaining effective communication channels to address document-related queries or issue