Receptionist
Confirmed on the employer's own hiring board on Oct 30, 2026. First seen by Alion on Oct 30, 2026.
We are seeking a professional and organized Front Desk Receptionist cum Admin Assistant to join our dynamic team at Dautom an IT consultancy firm based in Dubai. The ideal candidate will have a minimum of 3 years of relevant experience, excellent communication skills, and the ability to manage various administrative tasks efficiently.
*Responsibilities:*
1. *Front Desk Management:*
- Greet and welcome visitors in a professional manner.
- Manage and maintain a clean and organized reception area.
- Handle incoming and outgoing courier packages.
2. *Call Management:*
- Answer and direct incoming calls to the appropriate personnel.
- Take accurate messages and ensure timely delivery to the intended recipient.
- Manage general company voicemail and forward messages promptly.
3. *Employee Calls Management:*
- Handle internal employee calls and inquiries.
- Direct calls to the relevant department or individual.
- Assist employees with basic queries and provide information as needed.
4. *Time Sheet Preparation:*
- Collaborate with HR and department heads to collect and compile timesheets.
- Ensure accuracy and completeness of timesheets before submission.
- Track and report any discrepancies to the HR department.
5. *Attendance Management:*
- Monitor and maintain accurate records of employee attendance.
- Coordinate with HR for tracking vacation, sick leave, and other time-off requests.
- Generate attendance reports as needed by management.
6. *General Administrative Support:*
- Assist in the preparation and coordination of meetings, conferences, and events.
- Manage office supplies and maintain inventory levels.
- Handle basic administrative tasks to support the smooth operation of the office.
*Qualifications:*
- Minimum of 3 years of experience in a similar role.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficient in using office software (e.g., Microsoft Office Suite).
- Familiarity with basic office equipment (e.g., printers, scanners, fax machines).
- Ability to maintain confidentiality and handle sensitive information.