PMO Analyst

We are seeking a proactive and highly organized PMO Analyst to join our dynamic & evolving Project Management Office team.

This is an excellent opportunity for an experienced PMO professional who enjoys working across a diverse portfolio of projects and programmes, supporting Programme Leads, Project Managers, and senior stakeholders to deliver consistent governance, accurate reporting, and best-practice project administration.

The successful candidate will be a self-starter who takes ownership of tasks from initiation through to completion, thinks critically to resolve issues, and is comfortable working independently within a fast-paced environment. You will play a key role in maintaining portfolio data, supporting governance processes, administering project setup and closure activities, and producing management information that enables effective decision-making.

Strong communication skills, excellent attention to detail, and advanced Microsoft Excel and SharePoint capabilities are essential.

Key Responsibilities

Project & Programme Administration

• Support the end-to-end administration of projects throughout their lifecycle.
• Coordinate project setup & delivery activities, ensuring governance standards are applied consistently.
• Manage project code creation and closure processes.
• Support project closure activities and maintain relevant records.
• Administer project financial trackers and related governance controls.
• Maintain and administer project and programme data repositories.
• Support contractor invoice processing and associated financial administration.
• Perform project code audits and data quality reviews.
• Support timesheet processes and administration activities.
• Maintain staff master data and resource records.

Governance & Front Door Support

• Support portfolio governance processes and forums.
• Track initiative, project, and change requests through governance workflows.
• Maintain governance registers, logs, and supporting documentation.
• Monitor actions and decisions, ensuring timely follow-up and closure.
• Chase outstanding submissions and governance deliverables.
• Coordinate with stakeholders to ensure governance deadlines are met.
• Support Front Door intake and prioritisation processes.
• Assist in producing governance packs, reports, and meeting materials.

Data Management & Reporting

• Produce regular and ad hoc portfolio reports and management information.
• Extract, cleanse, analyse, and validate data from multiple sources.
• Support report generation, imports, data uploads, and reconciliations.
• Perform data quality reviews and administrative QA activities.
• Maintain portfolio trackers, logs, and reporting repositories.
• Identify trends, risks, issues, and anomalies within project data.
• Support development of portfolio dashboards and performance reporting.

Microsoft 365 & Tool Administration

• Create and maintain SharePoint sites, Lists, libraries, and related content.
• Support Microsoft Teams site setup and administration.
• Support project tooling and system administration activities.
• Assist with ServiceNow and CAB administration processes where required.
• Recommend improvements to processes, reporting, and data management practices.
• Support ongoing PMO process improvement initiatives.

Stakeholder Support & Continuous Improvement

• Build effective working relationships with Programme Leads, Project Managers, and business stakeholders.
• Promote PMO standards, governance, and best practice across the portfolio.
• Provide administrative and reporting support to PMO leadership.
• Proactively identify opportunities to improve efficiency and data quality.
• Take ownership of assigned tasks and drive them through to successful completion.

Skills, Knowledge and Expertise

Essential

• Previous experience in a PMO Administrator, PMO Analyst, Project Support Officer, or similar PMO role.
• Strong understanding of project management methodologies such as PRINCE2 & Agile.
• Advanced Microsoft Excel skills including:
  • Pivot Tables
  • XLOOKUP/VLOOKUP
  • Complex formulas
  • Data manipulation and analysis
  • Charts and reporting
• Strong Microsoft SharePoint experience, including: SharePoint Lists, Site administration, Library management, Permissions management & Data maintenance
• Experience working with project and portfolio data.
• Strong analytical and problem-solving capabilities.
• Excellent organisational and prioritisation skills.
• Ability to work independently with minimal supervision.
• Strong verbal and written communication skills in English.
• High attention to detail and commitment to data accuracy.
• Experience working with senior stakeholders, Project Managers, and Programme Leads.

Desirable

• Experience supporting project financial tracking and reporting.
• Power BI report creation and dashboard development.
• Experience with Microsoft Power Platform (Power Apps and Power Automate).
• ServiceNow experience.
• Experience working within a portfolio, transformation, or technology PMO environment.