Admin & People Operations Associate - Medellin Colombia

Medellín, Colombia - Hybrid

• 6-month fixed-term (maternity cover) | 2+ years experience
• Expected start date: mid-November 2026.

Eligibility note: Must be based in Medellín, Colombia

• Able to work from our office three days per week.
• Hours: 10:00 a.m.-6:30 p.m. (Colombia time), Monday to Friday these hours are designed to overlap with our teams across multiple U.S. and Australian time zones.

About Deckard Technologies

Deckard Technologies is a GovTech data company helping local governments address residential property-related challenges with a focus on compliance and tax collection. Founded in 2018, we operate globally with offices in the U.S., Colombia and Australia.

Trusted by over 400 jurisdictions worldwide, our scalable, cost-effective products leverage patented processes and combine best-in-class data collection with intuitive, AI-powered solutions, transforming how local governments monitor and manage properties.

Joining us means you’ll be working with a diverse group of inspiring people, from industry experts to extraordinary tech and data operations teams through to innovative product leaders in a down to earth and supportive culture.

About the role

A great opportunity exists for an organised, detail-oriented Admin and People Operations Associateto join our People Operations team in Medellín on a6-month fixed-term contract, covering maternity leave. This role keeps the day-to-day People and office operations for our Colombia team running smoothly, working closely with our global People Operations team in Australia and our local partners in Medellín.

You'll manage a mix of administrative, payroll coordination, onboarding, benefits, and vendor-related tasks, helping ensure our Colombia team is well supported and our processes run smoothly and compliantly. The role also includes coordinating the administration of our Occupational Health & Safety Management System (OHSMS), known locally as the SG-SST.

It's a great opportunity for someone who enjoys variety, is highly organised, and wants broad, hands-on exposure to People Operations and to local labour and workplace compliance in a fast-growing global company.

- What you'll do -

People Operations

• Coordinate the onboarding of new Colombia employees, including contracts, documentation, benefits enrolment and system access setup.
• Support offboarding and employee transitions, ensuring all required documentation and processes are completed.
• Maintain accurate employee records and documentation in BambooHR.
• Assist with local recruitment coordination for operational roles, including scheduling and candidate communication.
• Escalate issues or questions to the People Operations team as needed.

Payroll, benefits, and social security

• Coordinate the Colombia payroll process, including preparing information, tracking changes and liaising with Ongresso, our payroll and HR services partner.
• Coordinate enrolments and monthly updates with EPS, ARL, pension funds, and the Caja de Compensación Familiar. Gather, audit, and submit all payroll inputs and changes to Ongresso on time, ensuring data accuracy before final processing.
• Administer local employee benefits, including the eyeglasses benefit and the education stipend.
• Coordinate occupational medical exams with our medical provider, including scheduling and fitness-for-work certificates.
• Support coordination of the Colombia wellness plan and employee recognition initiatives.

Office, vendors, and petty cash

• Manage vendor relationships and payments for the Colombia office, including invoices, approvals, and vendor records.
• Manage the Medellín office petty cash (caja menor), including expense recording, supporting documentation, corporate card reconciliation, and periodic reporting.
• Oversee day-to-day office requirements, including supplies, facilities and access.

Health and safety (SG-SST) coordination

• Coordinate the day-to-day administration, execution, and recordkeeping of our OHSMS / SG-SST in close alignment with our licensed external SST provider.
• Keep SG-SST records up to date, including documentation, the annual work plan, training records and indicators, and compile the evidence required for the annual self-assessment of minimum standards.
• Coordinate the COPASST and the Comité de Convivencia Laboral, including elections, monthly meetings, minutes, and follow-up of action items.
• Act as day-to-day liaison with our ARL on training, the emergency plan, and scheduled activities.

To be successful in the role you will need:

• 2+ years of experience in an administrative, HR administration, or office coordination role.
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Comfort handling confidential employee information with discretion.
• Native or bilingual Spanish, and advanced professional English at B2+/C1 level, with particular strength in written communication, as most coordination with our Australia-based team happens in writing.
• Comfortable using Google Workspace and Microsoft Office, particularly Excel/Sheets.
• Ability to work independently and take ownership of processes.
• Based in Medellín, Colombia, and able to work from the office 3 days per week.

Nice to have:

• Previous experience with Colombian payroll or labour administration processes.
• Experience coordinating with external vendors or service providers.
• Familiarity with Colombian employment documentation and compliance requirements.
• Familiarity with SG-SST documentation and administration in Colombia. This role coordinates the system.
• Experience handling petty cash or expense reconciliation.
• Experience with HRIS platforms such as BambooHR, and with expense and corporate card tools such as Ramp.

Benefits

• Hybrid work in Medellín (3 days in office)
• Supportive and family-friendly work environment with flexible hours
• A range of health and wellness benefits include EAP.

Equal opportunity

At Deckard Technologies we select candidates solely on merit, experience and suitability for the role, in line with Article 13 of the Political Constitution of Colombia and Law 931 of 2004. We do not set, and will not ask about, any requirement based on age, sex, race, national or family origin, language, religion or political or philosophical opinion.

We welcome applications from persons with disabilities and will make reasonable adjustments to our selection process on request, in keeping with Law 361 of 1997. Deckard is committed to a workplace free of harassment and workplace violence, in line with Law 1010 of 2006, supported by our Comité de Convivencia Laboral.

If you’re interested in a role but don’t meet 100% of the requirements listed, we encourage you to apply anyway.