Junior HR Generalist

Passionate about people, building positive workplace experiences, and driving HR initiatives? Join our team as an HR Generalist and play a key role in supporting our employees throughout their journey from recruitment and onboarding to employee relations, performance management, and HR administration.

If you're proactive, detail-oriented, and ready to make an impact in a dynamic work environment, we'd love to hear from you!

Job Description

Talent Acquisition

• Sources and recruit’s candidates by placing job advertisements in appropriate recruitment platforms and social media
• Oversee recruitment process, screening, interviewing and recommending external and/or internal candidates for technical positions
• Prepares, distributes for approval and issues employment contracts and related documents for onboarding
• Coordinates the preparation, revision and maintenance of job descriptions with managers
• Conducts pre-employment documentation and orientation for new hires to ensure statutory compliance and excellent onboarding experience
• Creating a recruitment plan and calendar according to operation and sales projection

HRIS and Employee Records

• Ensures the efficient use of management information systems in recording and storing employee and employment data
• Maintaining physical and digital files for employees and their documents, benefits, and attendance records as well as their 201 Files
• Provides HR analytics for informed, data-driven HR decisions
• Generate official internal documents such as offer letters, appointment letters, and warning letters.

Training and Development

• Evaluates the need for employee training and development and makes recommendations
• Oversees the coordination and implementation of annual performance reviews
• Track performance reviews, support manages with feedback cycle, and organize training initiatives

Compensation and Benefits

• Provides salary recommendations of newly hired employees for management approval
• Implements and administers cost-effective benefit programs and policies
• Doing the timesheet extraction in preparation for payroll
• Support Finance with payroll and benefits administration

Employee Engagement

• Creating employee engagement plans, getting necessary budget approval and initiating activities
• Facilitate engagement activities and team building
• Lead onboarding and offboarding process to ensure smooth employee experiences
• Promote HR programs to create an efficient and conflict free workplace

Requirements

Key Responsibilities

• Policy Administration:Support the administration and implementation of HR processes and procedures to ensure total adherence to workplace policies.

• Guideline Development:Participate actively in developing organizational guidelines and procedures.

• Incident Investigations:Conduct thorough pre-investigations to uncover the root causes of workplace incidents and grievances, recommending appropriate resolutions.

• Disciplinary Action:Prepare Notices to Explain (NTE) and related documentation, endorsing them to the HR Manager during the initial phase of the disciplinary process.

• Issue Resolution:Assist in the timely resolution of employee relations challenges and departmental initiatives.

• Employee Lifecycle:Responsible for the onboarding process of both new hires and newly regularized employees across all company resources.

• Database Maintenance:Manage and maintain accurate, secure, and up-to-date employee records and HR databases.

• Verification & Queries:Assist with internal and external HR-related inquiries, including pre- and post-employment verifications, Certificates of Employment (COEs), and general questions.

• Performance Support:Support and assist the HR Manager in executing and administering the performance management process.

• Metric Tracking:Assist in monitoring employee performance metrics, scorecard compliance, attendance-related concerns, and other relevant HR indicators.

• Documentation & Reporting:Prepare HR-related reports, documentation, and departmental metrics as deemed necessary.

• General Support:Perform other HR projects and duties as assigned to support organizational goals.

Qualifications:

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or a related field.
• Minimum of 2-3 years of progressive experience as an HR Specialist or HR Generalist.
• Strong understanding of local labor laws and employment standards, with direct experience handling disciplinary processes (including draftingNotices to Explain (NTE) and conducting incident pre-investigations).
• Familiarity with tracking performance metrics, monitoring employee scorecards, and managing attendance data.
• Proficiency in managing Human Resource Information Systems (HRIS), data entry, and maintaining meticulous employee records.
• Exceptional verbal and written communication skills for drafting formal HR documentation, reports, and addressing employee queries.
• High level of integrity and the ability to handle sensitive and confidential employee information with discretion.
• Strong analytical skills to conduct root-cause analysis on workplace grievances and recommend fair resolutions.
• Approachable demeanor with the ability to support employees at all levels and navigate complex employee relations issues smoothly.