Executive Assistant and Project Manager

About the Role

A high-trust, high-visibility, high-impact role sitting right next to a Board Member - this is not a traditional assistant position. Alongside classic EA/PM responsibilities, the person in this role is directly involved in strategy, business development, and the coordination of corporate matters at group level.

Responsibilities

• Act as a close, trusted right hand to a Board Member, working side by side on strategic, business development, and corporate matters at group level
• Manage the Board Member's calendar, inbox, and daily priorities, keeping their time focused on what matters most
• Organize travel, accommodation, and day-to-day logistics, including for extended international stays
• Support business development activities: research, relationship coordination, and follow-through on strategic opportunities
• Handle correspondence, expense reports, and other day-to-day administrative matters on the Board Member's behalf
• Coordinate and drive execution of strategic initiatives and cross-functional projects on the Board Member's behalf
• Prepare, structure, and often draft materials, presentations, and briefings for board-level and senior leadership discussions
• Act as a trusted point of contact between the Board Member and internal stakeholders, leadership, and external partners
• Coordinate corporate matters at group level, ensuring smooth communication and execution across business units and geographies
• Track and follow up on action items, decisions, and deliverables arising from meetings and strategic discussions
• Handle sensitive and confidential information with absolute discretion at all times
• Adapt quickly to shifting priorities, accurately representing the Board Member's interests in fast-moving situations
• Travel extensively and be based abroad for extended periods (up to 6 months per year) alongside the Board Member

Requirements

• Degree in Business, Economics, or a related field preferred; equivalent experience also valued
• Prior experience in the area - as an Executive Assistant, Chief of Staff, Project Manager, or similar role supporting senior leadership or board level, ideally in a corporate, holding, or multinational environment
• Willingness to relocate within Europe immediately (must)
• Willingness and ability to travel extensively and stay abroad for up to 6 months per year (must)

Essential Skills

• Absolute discretion, trustworthiness, and reliability
• Perfect written and spoken English
• Highly professional presence and judgment, able to represent the Board Member in high-stakes settings
• Flexible, open-minded, and agile personality
• Quick to think on their feet, calm under pressure, and solution-oriented
• Strong organizational and project management skills; able to juggle multiple strategic threads at once
• Excellent communication and stakeholder management skills across cultures and seniority levels
• Comfortable operating at group/holding level, across multiple business units and geographies

Desirable Skills

• Interest or background in product and strategy topics is a plus
• Experience using AI tools as part of daily work
• Prior exposure to business development or corporate strategy functions
• Fluency in additional languages beyond English