Warehouse Coordinator

Job Summary

The Warehouse Coordinator (Level 2) is responsible for ensuring accurate, timely, and compliant warehouse data management, with strong ownership of the ERP/WMS system, inventory controls, and operational reporting. The role serves as a key operational link between warehouse execution, finance, production, and logistics by maintaining system integrity, supporting audits, and improving warehouse processes.

Key Responsibilities

Inventory and Warehouse Operations

• Oversee day-to-day inventory accuracy for raw materials, WIP, finished goods, and consumables.
• Ensure all inbound, outbound, and internal inventory movements are properly documented and recorded in the ERP/WMS system.
• Monitor minimum and maximum stock levels and proactively trigger replenishment or escalation when thresholds are breached.
• Ensure correct labeling, bin locations, and storage standards are maintained across the warehouse.
• Enforce 5S standards and support continuous warehouse organization improvements.
• Support pre-delivery and dispatch readiness by ensuring system and physical stock alignment.

ERP / System Management

• Perform system reconciliations between physical stock, ERP records, and finance books.
• Identify and resolve system-related discrepancies by working closely with the Warehouse team and other departments.
• Train and support Junior Warehouse Admins on proper system usage and documentation standards.

Reporting and Data Analysis

• Prepare and maintain daily, weekly, and monthly warehouse reports.
• Analyze inventory data to identify trends, risks, and improvement opportunities.
• Support management reporting with accurate, timely, and structured data.
• Assist during internal and external audits by providing required documentation and system reports.

Coordination and Compliance

• Ensure all warehouse activities comply with internal controls, audit requirements, and company policies.
• Track, report, and follow up on inventory variances, incidents, and corrective actions until closure.
• Support the implementation of new processes, controls, and system changes.

Continuous Improvement

• Identify gaps in warehouse processes, documentation, or system usage and propose improvements.
• Support implementation of new warehouse layouts, workflows, or system enhancements.

Other Tasks

• Perform other tasks as directed by your supervisor.

Education

• Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or a related field.

Work Experience

• 1–3 years of experience in warehouse administration, inventory control, or logistics roles, preferably in a manufacturing or assembly environment.

Technical Skills

• Strong working knowledge of ERP/WMS systems (e.g., Cin7, SAP, Microsoft Dynamics, or similar).
• Good understanding of inventory accounting principles and stock reconciliation.
• Proficiency in MS Office, especially Excel.
• Ability to prepare structured operational and management reports.

Soft Skills

• High attention to detail and data accuracy.
• Strong organizational and follow-up skills.
• Analytical and problem-solving mindset.
• Clear communication and cross-functional coordination ability.
• Ability to work independently with minimal supervision.
• Continuous improvement and ownership-oriented attitude.