Assistant Project Manager (Workplace Technology Solutions)

Company Summary:

Since 2002, DVI Solutions has been a leading provider of audio-visual setups to help our clients communicate and collaborate better--whether it's with colleagues across the office, or partners on the other side of the world. We have presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

About the Role

We are seeking an experienced and driven Assistant Project Manager to lead the delivery of Workplace Technology Solutions projects across corporate environments. This role will be responsible for managing end-to-end project execution, stakeholder coordination, vendor management, budgeting, and successful deployment of workplace technologies including AV systems, smart office solutions, collaboration platforms, network infrastructure, and digital workplace initiatives.

The ideal candidate possesses strong project management capabilities, technical understanding of workplace technologies, and excellent communication skills to manage cross-functional teams and clients effectively.

Key Responsibilities

• Manage the full project lifecycle from initiation, planning, execution, monitoring, through to project closure.
• Lead workplace technology projects involving Audio Visual (AV) systems, Unified Communications & Collaboration (UCC), Smart office technologies, Meeting room solutions, Workplace infrastructure upgrades, Digital workplace transformation initiatives or related.
• Define project scope, objectives, timelines, deliverables, and resource requirements.
• Develop and maintain detailed project plans, schedules, risk registers, and status reports.
• Coordinate internal teams, external vendors, contractors, and client stakeholders.
• Monitor project budgets, forecasts, procurement activities, and overall financial performance.
• Ensure projects are delivered on time, within scope, and within budget.
• Manage project risks, issues, escalations, and change requests effectively.
• Conduct regular project meetings and provide clear progress updates to stakeholders and leadership.
• Ensure compliance with company standards, workplace safety requirements, and quality assurance processes.
• Support testing, commissioning, user acceptance testing (UAT), and project handover activities.
• Drive continuous improvement in project delivery methodologies and operational processes.

Requirements

• 4+ years of project management experience in workplace technology, IT infrastructure, AV integration, or related industries.
• Must have experience working on-site at clients’ locations
• Proven track record delivering medium to large-scale technology implementation projects.
• Experience managing external vendors, contractors, and cross-functional teams.

• Familiarity with workplace technology solutions such as Microsoft Teams Rooms, Zoom Rooms, Cisco collaboration solutions, AV systems and integration, Network and cabling infrastructure, Smart building technologies, Workplace management platforms or related.
• Proficiency in project management tools such as MS Project, Jira, Asana, Monday.com, or Smartsheet.

• Strong leadership and stakeholder management skills
• Ability to work in fast-paced and client-facing environments

Why Join us

• Opportunities to work on regional projects with global brands.
• Exposure to multinational clients, cross-border teams, and cutting-edge technology.
• Exposure to solutions that include immersive video walls, hybrid meeting tech, collaboration tech, digital transformation, smart workspace integration and much more.
• Team-oriented culture that encourages collaboration and continuous learning.
• Involved in custom projects for high-profile clients, DVI offers opportunities to expand your portfolio and build a specialized skill set.
• A booming industry with the rise of hybrid workspaces and smart office solutions.