IT Operations & Procurement Coordinator - 6 Months Fixed Term

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT project activities.

You will manage purchasing and equipment workflows from requirements and vendor quotations through requisitions, purchase orders, receiving, inventory tracking, and deployment. You will partner with IT, Finance, business stakeholders, and external vendors.

This early-career opportunity is well suited to someone with hands-on enterprise resource planning (ERP) experience and 1-2 years of relevant experience in IT operations, technology procurement, technical coordination, or a related environment.

What’s in it For You

• Build practical experience across IT operations, procurement, inventory, and project coordination.
• Work across the full IT purchasing lifecycle and collaborate with IT, Finance, business stakeholders, and external vendors.
• Develop transferable ERP, purchasing, vendor management, and technology asset coordination skills.
• Contribute to infrastructure, site, office, and technology deployment projects during a focused six-month assignment.
• Gain Global Business Experience: Strengthen your IT operations and procurement experience while working within a global organization.

What You Will Do

• Support the purchase of laptops, workstations, monitors, peripherals, networking equipment, software, and other IT products and services.
• Obtain and compare vendor quotations, pricing, availability, and lead times.
• Coordinate order confirmations, shipping, backorders, substitutions, and order status.
• Create and maintain purchase requisitions and supporting records in the ERP system.
• Assist with purchase orders, receipts, invoices, and related purchasing documentation.
• Track orders from request through delivery and identify delays, shortages, or discrepancies.
• Work with IT, Procurement, Finance, and vendors to resolve purchasing and receiving issues.
• Coordinate the receipt of IT hardware and project equipment.
• Validate deliveries against purchase orders and packing slips and record serial numbers and asset details.
• Maintain inventory, purchasing, equipment, and project trackers that connect purchases to projects, departments, cost centres, and assets.
• Coordinate equipment staging, storage, deployment, assignment, transfers, returns, and disposal activities.
• Support IT infrastructure, site, office, and technology deployment projects by coordinating requirements, delivery dates, dependencies, vendor schedules, installations, action items, and status updates.
• Maintain accurate documentation that supports auditability, purchasing controls, and timely follow-up with internal stakeholders and external vendors.

Position Details

• Employment type: Six-month full-time contract
• Location: 5630 61st Avenue SE, Unit 145
• Work arrangement: hybrid, 4 days in office

Minimum Qualifications

• 1-2 years of experience in IT operations, IT procurement, technical coordination, or a similar environment.
• Hands-on experience using an ERP system for purchasing, procurement, inventory, receiving, or related business transactions.
• Experience working with purchase requisitions, purchase orders, vendor quotations, or purchasing workflows.
• Working knowledge of common IT hardware, including laptops, desktops, monitors, docks, peripherals, and basic networking equipment.
• Working knowledge of Microsoft Excel and Microsoft 365, including maintaining accurate operational or inventory trackers.
• Experience organizing multiple orders, requests, and project activities while maintaining accurate records.
• Experience communicating with vendors and internal business stakeholders.

Preferred Qualifications

• Post-secondary education in an information technology or technology program, or in a business or supply chain program with significant information technology exposure.
• Experience using NetSuite for requisitions, purchase orders, receiving, vendor records, inventory, or financial workflows.
• Experience supporting an internal IT department.
• Experience with IT asset or inventory management.
• Experience supporting technology-related projects.
• Experience working with IT hardware vendors, distributors, or resellers.
• Familiarity with IT asset management or Information Technology Infrastructure Library (ITIL) concepts.
• Experience with project tracking tools.

We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

ABOUT COOLIT, AN ECOLAB COMPANY

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention.

As demand for generative AI, high-performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.