Procurement Specialist

The Procurement Specialist is responsible for sourcing, negotiating, and purchasing goods, services, and materials required for the company's daily operations. This role involves maintaining vendor relationships, evaluating supplier performance, ensuring timely delivery, and optimizing purchasing costs while maintaining quality standards and compliance with company policies.

• Key Responsibilities & Duties
  1.Purchasing & Sourcing

• Review purchase requisitions from internal departments and ensure accuracy, completeness, and budget approval.

• Identify, evaluate, and select reliable suppliers, vendors, and contractors to supply goods and services.

• Issue Purchase Orders (POs) and manage the end-to-end procurement process from order placement to delivery.
  2. Vendor Management & Negotiatio

• Negotiate pricing, payment terms, delivery schedules, and commercial contract terms with suppliers to achieve cost savings.

• Build and maintain strong, professional relationships with local and international vendors.

• Conduct regular supplier performance evaluations based on quality, delivery time, pricing, and service compliance.
  3. Inventory & Order Tracking

• Monitor purchase order statuses, track shipments, and ensure timely delivery of goods to minimize operational delays.

• Coordinate with the Warehouse and Logistics teams to verify physical receipt, quality checks, and inventory alignment.

• Resolve supplier issues regarding damaged goods, late deliveries, or invoice discrepancies.
  4. Documentation & Compliance

• Maintain up-to-date procurement records, including contracts, price lists, quotations, and supplier databases.

• Ensure all purchasing activities comply with company policies, financial guidelines, and legal regulations.

• Collaborate with the Finance team to process vendor invoices and ensure accurate payment matching (3-way matching).

Requirements

• Technical Skills:

• Proficiency in ERP software (e.g., SAP, Oracle, Odoo) and procurement modules.

• Strong working knowledge of Microsoft Excel for data analysis and supplier comparison sheets.

• Key Competencies:

• Excellent negotiation, communication, and interpersonal skills.

• Strong analytical and problem-solving abilities.

• High attention to detail and sound market awareness (pricing and trends).

• Ability to work under pressure and manage multiple supplier relationships simultaneously.
  

• Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.

• Experience: 2–4 years of experience as a Purchasing Officer, Procurement Specialist, or Buyer.