Purchasing Executive
First seen by Alion on Nov 9, 2026.
A. Purchasing & Procurement Operations
- Receive and review purchase requests from schools and different departments.
- Identify suppliers and obtain competitive quotations based on approved requirements.
- Prepare and compare price quotations to ensure the best value for money.
- Negotiate prices, payment terms, delivery schedules, and contract conditions with suppliers.
- Prepare and issue purchase orders after obtaining the required approvals.
- Follow up on purchase orders to ensure timely delivery.
- Handle urgent purchasing requests while following the approved procurement procedures.
B. Supplier Management
- Identify, evaluate, and develop relationships with reliable suppliers.
- Maintain an updated supplier database, including contact details, quotations, and payment terms.
- Evaluate supplier performance in terms of quality, pricing, and delivery commitments.
- Follow up on supplier issues, delays, returns, and replacement requests.
- Negotiate with suppliers to achieve competitive prices and favorable terms.
C. School Supplies & Educational Requirements
- Coordinate purchasing requirements for schools, including:
- Educational materials and classroom supplies.
- Stationery and office supplies.
- Laboratory equipment and materials.
- Furniture and school equipment.
- Cleaning materials and maintenance supplies.
- IT equipment and technology-related requirements.
- School uniforms and other operational needs.
- Coordinate with school management to understand purchasing priorities and requirements.
- Ensure the availability of essential supplies before the beginning of each academic term.
Requirements
- Bachelor's degree in Business Administration, Accounting, Supply Chain Management, or a related field.
- 3–5 years of experience in purchasing or procurement.
- Good negotiation and supplier management skills.
- Strong knowledge of procurement procedures and purchasing cycles.
- Excellent Microsoft Excel and MS Office skills.
- Ability to work under pressure and manage multiple purchasing requests.