HR Operations Specialist

As you gain experience and demonstrate that you can independently manage processes and people-related challenges, your scope will grow as well - with a clear perspective to move into an HR Manager or HRBP role.

Your responsibilities will include:

HR operations ~60% of the role:

• Coordinate onboarding and offboarding end-to-end, including documentation, HR systems, access, equipment provision and required follow-ups.
• Maintain accurate employee records, track probation periods and key HR dates, and coordinate vacation, sick leave, and other employee processes.
• Support employees with day-to-day HR questions and make sure requests and processes are completed on time.
• Maintain employee data in PeopleForce and keep HR records accurate and up to date.
• Coordinate performance and compensation review cycles, including deadlines, follow-ups, and data collection.
• Prepare HR reports, lists, and basic people analytics.

Internal communication & engagement activities ~15% of the role:

• Prepare and publish social media content about life at Empat, team activities, events, and employee stories.
• Coordinate online and offline activities, events, celebrations, and engagement initiatives.
• Prepare and send HR-related internal communications.

HR projects & initiatives ~15% of the role:

• Support employee surveys, engagement initiatives, internal events, and other People projects.
• Take ownership of smaller HR projects and look for ways to make HR processes more efficient.

Basic office management ~10% of the role:

• Support the day-to-day office operations, including supplies, deliveries, administrative requests, and keeping the office organized.
• Coordinate with building management, suppliers, and service providers when needed.
• Support office logistics for new employees and events, and track basic office expenses.

• 1+ years of experience in HR, People Operations, Administration, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines at the same time.
• Good communication skills and a comfortable, human approach to employees.
• Proactive mindset - you don’t wait for someone to tell you about every next step.
• Ability to work with HR systems, spreadsheets, documents, and internal tools.
• Interest in social media and creating simple, engaging content.
• Upper-Intermediate+ English.
• Willingness to learn, take responsibility, and gradually work more independently.
• Comfortable working in the office 1-2 days per week.

• Competitive compensation with performance-based incentives tied to your individual impact and business outcomes;
• Real ownership - you’ll drive initiatives end-to-end, make independent decisions, and be accountable for results in your domain;
• Influence that goes beyond your role - contribute to strategic initiatives, cross-functional planning, and how we grow as a company;
• Mentorship and knowledge sharing - both ways: you’ll learn from experienced colleagues and have room to share your expertise;
• Modern tools, structured development programs, workshops;
• English courses tailored for business communication;
• Clear career path with transparent promotion criteria;
• A culture built on empathy, trust, and openness - where initiative is encouraged, feedback is honest, and people actually care about each other;
• Hybrid work model with an office in central Kyiv;
• Medical insurance, paid vacation, sick leave, team events and corporate presents.