Materials Procurement Clerk

An established and growing furniture manufacturing company based in Westmead is seeking a highly organised and detail-oriented Materials Procurement Clerk to join its team.

The successful candidate will be responsible for ensuring the timely procurement of raw materials and consumables required for production. This role is ideal for someone with strong administrative skills, excellent attention to detail and the ability to manage multiple orders and supplier relationships in a fast-paced manufacturing environment.

The Materials Procurement Clerk will be responsible for coordinating the purchasing, ordering and tracking of raw materials used in furniture manufacturing, including foam, fabric, timber, board, hardware and packaging materials.

Reporting to the Procurement / Production Manager, the successful candidate will work closely with suppliers, stores, production and finance departments to ensure materials are available when required, stock levels are maintained and purchasing records are accurate.

The role requires a proactive individual who can effectively manage supplier communication, monitor outstanding orders and assist in preventing production delays caused by material shortages.

• Raise and process purchase orders for raw materials and consumables according to production requirements, bills of materials and stock levels.

• Source materials from suppliers and assist in obtaining competitive pricing.

• Liaise with suppliers to confirm orders, pricing, availability and delivery schedules.

• Follow up on outstanding purchase orders to ensure timely delivery of materials.

• Monitor open purchase orders and communicate potential shortages or delays to the production team.

• Coordinate with the stores department to verify incoming deliveries against purchase orders and supplier invoices.

• Investigate and resolve discrepancies relating to incorrect, damaged or short deliveries.

• Monitor stock levels, minimum stock requirements and reorder points.

• Maintain accurate procurement records on the company's ERP / stock management system.

• Capture and update purchasing information, stock records and reports using Microsoft Excel.

• Process supplier invoices and supporting documentation for approval.

• Assist with month-end stock counts, stock reconciliations and inventory administration.

• Maintain organised purchasing documentation and supplier records.

• Work closely with production, stores and finance teams to ensure efficient procurement processes.

• Identify and report potential supply chain disruptions or material shortages.

Negotiable

Please apply via PNET