Admin Assistant

Job Overview

Provide high-quality administrative and operational support to Korea FSO and related R&D teams, ensuring timely and accurate execution of financial, system, documentation, meeting, and general administrative activities. The role is also expected to proactively identify opportunities to improve administrative processes, data quality, and team efficiency.

Essential Functions

1. Financial & Administrative Support

• Coordinate corporate card, expense documentation, institutional payments, memberships, IRB/regulatory-related payments, courier and other operational expenses.
• Coordinate with Finance and relevant stakeholders to resolve inquiries and payment-related issues promptly.

2. Clinical Operations Systems & Reporting

• Maintain accurate and timely administrative data in clinical trial management system
• Support report extraction, data reconciliation, tracking and follow-up activities.

3. Meeting, Event & Team Coordination

• Coordinate internal/external meetings, workshops, conferences and team events, including scheduling, invitations, venue arrangements, registration, catering/supplies and related logistics.
• Support leadership and cross-functional teams with ad hoc reporting, documentation and coordination needs.

4. Process Improvement & Operational Excellence

• Proactively identify opportunities to simplify and standardize administrative processes.
• Maintain and improve Admin FAQs, templates, trackers and working instructions.

5. Teamwork & Administrative Oversight

• Collaborate closely with FSO/FSP Admin colleagues, Finance, HR, Clinical Operations and other R&D functions.
• Help coordinate workload and administrative coverage to ensure business continuity.

Qualifications

• Minimum 2 years of administrative or secretarial experience, or equivalent combination of training and job-related experience
• Strong stakeholder communication and coordination skills in Korean; working-level English preferred
• Strong attention to detail and commitment to accuracy and timely delivery
• Ability to manage multiple recurring and ad hoc tasks independently
• Good numerical sense and experience handling expense/payment documentation
• Strong Excel, PowerPoint, Outlook and Microsoft 365 skills
• Comfortable learning and working with clinical/operational systems
• Proactive, accountable and improvement-oriented mindset
• Ability to recognize when clarification/escalation is required rather than proceeding with incomplete information

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IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.