Contract Administrator

LOCATION: North Vancouver, BC (Hybrid)

EMPLOYMENT TYPE: Full-time, Permanent

At Maven, we build what communities depend on - power, water, gas, and other essential systems that keep communities connected and thriving. Our success is driven by our people: motivated professionals who bring expertise, collaboration, and commitment to every project.

As we continue to grow, we’re looking for a Contract Administrator to support the implementation and oversight of construction contracts for a portfolio of capital projects.

The Contract Administrator will have broad commercial and contract management experience on large infrastructure projects. This is a key project position requiring excellent communication skills and a willingness to work as part of a multi-discipline team to successfully deliver major capital projects.

Responsibilities:

This work requires collaboration with project leadership, commercial management team, and other multi-disciplinary team members and reports to our Team Lead for Project Services & Procurement. The core responsibilities include:

• Administer the main construction contract for a large, complex project.
• Build and maintain relationships with the Contractor. Collaborate with them to align on interpretation of contract terms, resolve issues, and ensure timely delivery of services.
• Ensure compliance with contract terms, tracking deliverables, and reporting on contract performance.
• Responsible for identifying and tracking Contract compliance related issues.
• Reviewing formal correspondence from the Contractor and drafting responses.
• Supporting the Commercial team in delivering change management.
• Providing advice and support to the Commercial team on contractual matters. This may involve preparing reports, coordinating communication with stakeholders, and assisting with contract-related inquiries.
• Assist in the creation and maintenance of contract documents and project records.
• Provide advice on the client’s position regarding complex contract management opportunities and risks, including assessing the validity and impact of potential claims and supporting change order development and execution.
• Develop strategies and contribute to the drafting of amendments, change directives, and change orders.
• Support the development and implementation of contract management processes and procedures.
• Ensure the quality, consistency, and timely delivery of contract management outputs, while identifying opportunities to improve commercial management practices and team efficiency.
• Prepare and/or support the preparation of documentation for all aspects of contract administration.
• Coordinate and support issue resolution by engaging appropriate functional teams and ensuring reviews and approvals are completed within required timelines.
• Analyze issues, evaluate options, and provide recommendations to management in collaboration with the broader project team.

Requirements

Who we are looking for:

• University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
• 10+ years’ experience in contract administration.
• Experience in effective commercial contract administration for large construction projects.
• In-depth knowledge of contract principles.
• Strong leadership skills, proven negotiation and influencing skills as well as strong organizational skills and the ability to multi-task effectively.
• Strong ability to plan, organize work and follow policies and procedures.
• Ability to coordinate efforts of others to accomplish objectives.
• Effective analytical and problem-solving skills.
• Ability to prioritize the various activities to maximize efficiency and meet deadlines.
• High ethical and professional standards in all dealings with vendors and contractors.
• Excellent interpersonal and organizational skills.
• Advanced written / verbal communication skills.
• Proficient in Microsoft Word, Excel, SharePoint
• Demonstrated knowledge and results in developing and implementing new processes and procedures.
• Experience including contract formation, contract management and administration, warranty management and contract closeout deliverables.
• Familiarity with contract law, legal requirements, and industry-specific regulations.

Benefits

About Maven

At Maven, we believe in building more than infrastructure - we build stronger communities. Our people bring passion, expertise, and innovation to every project, helping shape the systems communities depend on power, water, gas, and other essential services across Western and Northern Canada. As owner’s representatives, we turn client ideas and objectives into sustainable, high-quality infrastructure delivered with safety, efficiency, and expertise.

Our vision is: “To be the trusted, industry-leading partner offering large-firm expertise and quality with the efficiency and agility of a mid-sized team.”

The word Maven means “one who is experienced or knowledgeable.” Our people bring that to life every day. Guided by our six values - Safety, Sharing, Standards, Speed, Solutions, and Stretch - and strengthened by our People Cornerstones, we create an environment where our team can thrive, grow, and deliver meaningful results for our clients and communities.

We also believe in giving back. Through our Share Program, we partner with local organizations and create opportunities for our team to volunteer, ensuring we contribute to a stronger, more resilient future for our communities.

Why Join Maven:

• Do meaningful work - Deliver projects that build what communities depend on, from power and water to gas and other essential infrastructure across Western Canada.

• Grow professionally without big corporate overhead - Take on the complexity and professional challenges of large-scale projects while enjoying the efficiency, agility, and support of a mid-sized team.
• Be part of a values-driven culture - Guided by our Maven 6 values - Safety, Sharing, Standards, Speed, Solutions, and Stretch - and strengthened by our People Cornerstones, we foster a culture of collaboration, respect, and continuous growth.
• Enjoy competitive rewards - Receive fair, competitive compensation and comprehensive health benefits that reflect the value you bring.
• Invest in your development - Access training, peer coaching, team meetings, and mentorship to support your career progression.
• Balance work and life - Benefit from a flexible hybrid model that blends remote work with meaningful in-person collaboration at our North Vancouver office.
• Give back with us - Contribute to our Share program, where we partner with local organizations and create volunteer opportunities for our team.
• Join a growth story - Maven has been recognized as one of Western Canada’s fastest-growing professional services firms, with a vision to become the trusted, industry-leading partner in infrastructure delivery.

Compensation:

Individual compensation packages are based on various factors unique to each candidate including skillset, experience, qualifications, and other job-related reasons. The salary range for this role is from $77,000 - $110,000 per year.

Applications:

Email your CV and cover letter to [email protected].

Note: Maven is an equal opportunity employer. Applicants will be invited to interview based on their fit with this advertised role. Only those people legally entitled to work in Canada will be considered and only those invited to an interview will be contacted.