Project Administrator

LOCATION: North Vancouver (Hybrid)

EMPLYMENT TYPE: Full-time, Permanent

At Maven, we build what communities depend on - power, water, gas, and other essential systems that keep communities connected and thriving. Our success is driven by our people: motivated professionals who bring expertise, collaboration, and commitment to every project.

As we continue to grow, we’re looking for a Project Administrator to play a key role in supporting the administrative backbone of our project delivery. Sitting within our Corporate Services Business Unit, this role works cross-functionally across Maven’s other business units, helping keep projects organized, compliant, and moving smoothly from initiation through closeout.

Responsibilities

This work requires collaboration with project managers and project teams across all Maven business units, and reports to our Corporate Services Manager. The core responsibilities include:

• Assign and track project and proposal numbers in accordance with Maven’s numbering system, maintaining accurate and up-to-date records.
• Support project initiation and setup, including opening new project files, populating standard templates, and coordinating kickoff documentation with project teams.
• Coordinate project closeout activities, including finalizing documentation, archiving project records, and confirming all administrative requirements have been completed.
• Track staff training, certifications, and compliance requirements across the company, flagging upcoming renewals and maintaining accurate compliance records.
• Maintain document control processes across active projects, ensuring files, templates, and records are organized, current, and easily accessible to project teams.
• Support the ongoing development and implementation of Maven Hub, assisting with content organization, testing, and user adoption across business units.
• Provide other office and administrative support as needed, helping keep day-to-day operations running smoothly.

Requirements

Who we are looking for

• Diploma or degree in business administration, office administration, or a related field (or equivalent experience).
• Certificate in project administration, document control, or a related discipline would be an asset.
• 2+ years of experience in an administrative, project coordination, or document control role, ideally within engineering, construction, or infrastructure consulting - would be an asset.
• Strong organizational skills and high attention to detail, with the ability to manage multiple priorities and deadlines across teams.
• Proficient with Microsoft Office and SharePoint (or similar document management platforms).
• A collaborative, service-oriented approach and comfort working cross-functionally across business units.

Benefits

About Maven

At Maven, we believe in building more than infrastructure - we build stronger communities. Our people bring passion, expertise, and innovation to every project, helping shape the systems communities depend on - power, water, gas, and other essential services - across Western and Northern Canada. As owner’s representatives, we turn client ideas and objectives into sustainable, high-quality infrastructure delivered with safety, efficiency, and expertise.

Our vision is: “To be the trusted, industry-leading partner offering large-firm expertise and quality with the efficiency and agility of a mid-sized team.”

The word Maven means “one who is experienced or knowledgeable.” Our people bring that to life every day. Guided by our six values - Safety, Sharing, Standards, Speed, Solutions, and Stretch - and strengthened by our People Cornerstones, we create an environment where our team can thrive, grow, and deliver meaningful results for our clients and communities.

We also believe in giving back. Through our Share Program, we partner with local organizations and create opportunities for our team to volunteer, ensuring we contribute to a stronger, more resilient future for our communities.

Why Join Maven

• Do meaningful work - Deliver projects that build what communities depend on, from power and water to gas and other essential infrastructure across Western Canada.

• Grow professionally without big corporate overhead - Take on the complexity and professional challenges of large-scale projects while enjoying the efficiency, agility, and support of a mid-sized team.
• Be part of a values-driven culture - Guided by our Maven 6 values - Safety, Sharing, Standards, Speed, Solutions, and Stretch - and strengthened by our People Cornerstones, we foster a culture of collaboration, respect, and continuous growth.
• Enjoy competitive rewards - Receive fair, competitive compensation and comprehensive health benefits that reflect the value you bring.
• Invest in your development - Access training, peer coaching, team meetings, and mentorship to support your career progression.
• Balance work and life - Benefit from a flexible hybrid model that blends remote work with meaningful in-person collaboration at our North Vancouver office.
• Give back with us - Contribute to our Share program, where we partner with local organizations and create volunteer opportunities for our team.
• Join a growth story - Maven has been recognized as one of Western Canada’s fastest-growing professional services firms, with a vision to become the trusted, industry-leading partner in infrastructure delivery.

Compensation

Individual compensation packages are based on various factors unique to each candidate including skillset, experience, qualifications, and other job-related reasons. The salary range for this role is from $60k to $75k per year.

Applications

Email your CV and cover letter to [email protected] or submit through this posting.

Note:Maven is an equal opportunity employer. Candidates will be selected for interviews based on their qualifications and alignment with the requirements of the advertised role. Only applicants who are legally authorized to work in Canada will be considered. We thank all applicants for their interest; however, only those selected for an interview will be contacted.