Procurement & Contracts Intern

Overview of the Role:

To provide administrative and documentation support to the Procurement Department, particularly in contract drafting, contract reviews, supplier credit applications and contract administration.

- The position will be based at our Head Office in Mapou.

Main Responsibilities:

A. Contract Administration

• Assist in preparing and formatting contracts, amendments, addenda and renewals using approved templates.
• Conduct preliminary reviews of agreements to identify missing information, inconsistencies and deviations from standard templates.
• Prepare contract summaries and maintain the contract register.
• Organise contractual documents and coordinate signature processes.
• Monitor contract expiry dates, renewals and outstanding actions.

B. Change of Control – Contract Transition

• Assist in reviewing existing agreements to identify those potentially requiring novation, amendment or replacement.
• Prepare draft novation agreements and revised agreements based on approved templates.
• Coordinate with suppliers to obtain required information, documents and signatures.
• Maintain a tracker of agreements and monitor the progress of contractual transitions.

C. Procurement and Supplier Administration

• Assist in preparing and processing supplier credit applications.
• Support supplier onboarding and updates to supplier records.
• Follow up with suppliers on outstanding documentation and applications.
• Assist with general procurement documentation and administrative activities.

D. Administrative Support

• Maintain Excel trackers and prepare progress reports.
• Draft routine correspondence and coordinate with internal departments and suppliers.
• Ensure proper filing, organisation and confidentiality of contractual and procurement records.
• Provide general administrative support to the Procurement & Contract Specialist.

Candidate's Profile:

Preference will be given to students currently pursuing, or recent graduates holding, a qualification in Law / LLB or Management with Law.

• Good proficiency in Microsoft Word and Excel.
• Strong attention to detail and document organisation.
• Ability to read and understand basic contractual terminology.
• Good analytical and problem-solving skills.
• Good communication and follow-up skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to maintain confidentiality.
• Willingness to learn and work under supervision.