Purchase Executive

Ethics Infotech LLP · Artificial Intelligence · Information Technology · 2 days ago
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Salary
≈ $5.5k – $12k per year (Estimated)
Location
In office (Vadodara)
Experience
2+ years exp
Employment
Full-Time

First seen by Alion on Oct 29, 2026.

Overview
Company
Impact
Profile match

Ethics Infotech LLP

Building the future of enterprise with AI-driven software, smart POS hardware, and industrial automation. Discover the Ethics Infotech identity.
ethicsinfotech.in · HQ: Vadodara, India · Artificial Intelligence · Information Technology · POS Terminals & Kiosks
Skills

  • 2–4 years of experience in purchase/procurement of computer equipment, peripherals, and accessories, preferably in an IT services, systems integration, or equipment distribution environment
  • Good working knowledge of desktops, laptops, servers, networking equipment, storage systems, peripherals, and related components
  • Experience in dealing with OEMs, distributors, and vendors for quotations, follow-ups, and deliveries
  • Working knowledge of ERP/procurement platforms (Odoo, SAP MM, or equivalent) and MS Excel
  • Good communication, negotiation, and follow-up skills, with attention to detail and ability to manage multiple orders

Role & Responsibilities

Sourcing & Vendor Coordination

  • Support the Purchase Manager in sourcing computer equipment, peripherals, and accessories — desktops, laptops, servers, networking equipment (routers, switches, firewalls), storage systems, and related components
  • Identify and coordinate with OEMs, authorized distributors, and system integrators to meet requirements within the required timelines
  • Maintain and update the approved vendor list, vendor contact details, and product/price catalogues
  • Assist in vendor onboarding by collecting and verifying vendor documents (GST, PAN, bank details, etc.)
  • Track market trends, product availability, and EOL/EOS notices, and flag potential supply issues to the Purchase Manager

Quotations, Negotiation & Cost Support

  • Raise RFQs and obtain quotations from multiple vendors against purchase requisitions
  • Prepare comparative statements covering price, specification, delivery timelines, warranty, and payment terms
  • Negotiate prices, delivery schedules, and warranty/support terms with vendors within the limits set by the Purchase Manager
  • Conduct regular price checks and benchmarking to help maintain competitive pricing

Technical Understanding & Requirement Handling

  • Coordinate with IT, engineering, and project teams to understand requirements and confirm the technical specifications before ordering
  • Ensure quotations and supplied items match the specification, model, quantity, and quality requested
  • Maintain working knowledge of product configurations, compatibility, and interoperability across equipment categories

Procure-to-Pay (P2P) & ERP Operations

  • Handle day-to-day purchase operations — requisition review, purchase order preparation and issuance, order confirmation, and delivery follow-up
  • Coordinate with the warehouse for goods receipt (GRN) and verify received material against the PO and delivery challan
  • Support accounts in invoice verification and reconciliation, and resolve vendor billing or payment queries
  • Record all purchase transactions accurately in the ERP system (Odoo or equivalent) with proper documentation
  • Follow approval workflows and the authorization matrix as per company policy

Order Tracking, Warranty & Inventory Support

  • Follow up with vendors on open orders, track deliveries, and keep requesting teams informed of status and delays
  • Maintain records of warranty, AMC/support contracts, and serial numbers for purchased equipment
  • Coordinate warranty claims, RMA, and vendor repair/replacement follow-ups
  • Work with IT and warehouse teams to monitor stock levels and raise timely replenishment requirements

Compliance & Documentation

  • Ensure purchase documents comply with GST, TDS, and company procurement policies, and support import/customs paperwork where applicable
  • Maintain organized, audit-ready records of quotations, POs, invoices, delivery documents, and vendor communication
  • Support the Purchase Manager in preparing and following up on vendor agreements, SLAs, and terms & conditions

Reporting & Process Improvement

  • Prepare periodic purchase MIS reports, such as pending POs, vendor-wise purchases, and price comparisons
  • Support spend analysis and cost-saving reporting for the Purchase Manager
  • Suggest improvements to purchase processes and assist with e-procurement/digital tool adoption

Good To Have

  • MBA or postgraduate diploma in Materials Management, Supply Chain Management, or Operations
  • Certification or training in procurement or supply chain management
  • Prior experience in pharma, logistics, warehouse automation, or government-sector procurement
  • Familiarity with e-procurement/e-sourcing platforms and digital procurement tools
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