Receptionist

Trusted Connectivity for AI-Powered Dominance.

Everfox delivers trusted connectivity to protect the world’s most critical environments and safeguard the sensitive data powering decision advantage.

Built for mission-critical operations, Everfox protects what matters most by securing how data moves, how users access it, and how threats are neutralized across every domain. We enable mission speed and secure collaboration across networks, domains, and allies, while ensuring the data powering AI and advanced analytics remains trusted and protected.

We don’t just defend systems; we deliver decision dominance.

• Our Purpose. Protect what matters most by enabling organizations to operate security in the most complex and high-risk digital environments.
• Our Vision. To be the most trusted authority in high-assurance cybersecurity, enabling secure collaboration across every domain.
• Our Belief. Security should never limit mission success - it should enable it.

Our Promise. We deliver absolute confidence in environments where failure is not an option.

Job Title: Receptionist

About the role:

We’re looking for a welcoming, organized, and tech-savvy Receptionist to be the face of our office. In this in-person role, you’ll greet visitors, manage phone calls, and help keep our office running smoothly. You’ll assist with scheduling, event coordination, office supplies, and light administrative tasks. If you enjoy creating a positive first impression and have a knack for multitasking, we’d love to meet you!

Location: London, UK - this is an on-site position, Monday through Friday, 8:30 a.m. to 5:30 p.m.

Key Responsibilities:

• Visitor Management: Receive and direct visitors and vendors; issue visitor badges and maintain logs.
• Administrative Support: Assist with general clerical duties including filing, mail distribution, and special projects.
• Conference Room Setup: Assist with troubleshooting and setup for large meetings, maintaining room temperature, and coordinating attendee information.
• Catering for meetings and executives: Handle daily lunch orders and meeting catering for executives and assist with Herndon meeting lunch orders as needed.
• Office Supplies: Manage office supply orders for executives and teams, ensuring timely replenishment.
• FedEx Shipments: Coordinate and process shipments, particularly when the primary personnel are unavailable.
• Parking Passes & Guest Escorting: Issue parking passes and escort guests to their destinations within the office.
• Event & Gift Coordination: Manage logistics for special events; arrange anniversary cards and order flowers or gift baskets for occasions such as birthdays, new babies, or illness.
• Purchase Orders & Corporate Card Orders: Assist in processing purchase orders and managing orders using company purchasing cards.
• Guest Travel Bookings: Arrange travel for guests, new hires, and interview candidates, including transportation and accommodation as needed.
• New Hire Onboarding: Support HR with onboarding tasks and answer general inquiries from new hires.
• Snack & Beverage Ordering: Ensure the office is stocked with snacks, soda, and water for meetings and general office needs.
• Package Deliveries: Receive and manage package deliveries.
• Fun Committee: Provide additional support for company events and team-building activities.
• Conference Room Calendaring: Manage conference room schedules, ensuring no overlap or double booking.

Key Knowledge and Skills:

• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to operate a multi-line phone system.
• Strong organizational skills and the ability to multitask effectively.
• Professional demeanor and strong customer service orientation.
• Ability to handle sensitive information with confidentiality.

Key Education Requirements:

• No specific degree requirement stated.
• Typically requires 1-2 years of related experience, preferably in a corporate or high-traffic environment.

A reasonable estimate of the base salary range for this role is:

The actual salary offered may vary within the range based on a candidates' unique experience, locale, and business needs. In addition to base salary and either bonus or commission, Everfox offers a generous benefits package including competitive annual leave, pension match, PMI, dental, health cash plan, income protection, in a hybrid work environment. Our Talent Acquisition team will provide specific information regarding salary and benefits offerings.

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Don’t meet every single qualification? Studies show people are hesitant to apply if they don’t meet all requirements listed in a job posting. If there is something slightly different about your previous experience, but it otherwise aligns and you’re excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.

Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [email protected].

Applicants must have the right to work in the location to which you have applied.

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