General Buyer

SUMMARY:
A Heavy Engineering Manufacturing Concern based in East Rand is seeking a General Buyer.

Qualifications & Experience:
- Matric/Grade 12
- Tertiary qualification In CIPS Level 3: Advanced Certificate in Procurement and Supply Operations
- Data and/or analytics-related certification
- Minimum 2 years' experience in procurement within the Mining and Engineering industries
- Advanced Excel skills
- Supply Chain knowledge and experience
- Analytical thinking and problem solving skills
- Report writing skills
- Mining industry technical knowledge
- MS Navision experience
- Solid Excel and ERP familiarity - good communication with branches and suppliers
- Basic understanding of ISO and B ‑BBEE process touchpoints (e.g., using approved supplier lists and maintaining master data of quote comparatives)
- Controls and SOPs (Standard Operating Procedures)
- Purchasing limits as defined - cannot create or approve suppliers or contracts
- Uses approved supplier list curated by the buying team
- Clear aged PR/PO backlogs - stabilise shortage queues
- Cross‑train across key categories to become a reliable relief for buying team
- Controls and SOPs (Standard Operating Procedures)
- Increases throughput and resilience; avoids delays when senior staff are unavailable; improves service to branches

Basic Function:
- Provide purchasing, expediting, and administrative support to the Procurement Team by managing routine procurement activities, expediting supplier deliveries, maintaining accurate purchasing data, and assisting buyers in reducing daily workload
- Ensure continuity of procurement operations during peak workloads, leave periods, and buyer absences while supporting branch requirements and supplier performance objectives

POSITION INFO:
Key Responsibilities:
- Purchase Order Administration

• Create and convert approved purchase requisitions into Purchase Orders (POs)
• Ensure POs are issued accurately and within agreed turnaround times
• Monitor and maintain open PO reports
• Track order acknowledgements and supplier confirmations
• Follow up on unconfirmed orders and overdue supplier responses
• Assist with PO amendments, cancellations, and revisions where required

• Proactively expedite open orders and backorders
• Follow up on scheduled deliveries to ensure on-time supply
• Escalate critical late deliveries to Buyers and Procurement Management
• Communicate delivery updates to branches and internal stakeholders
• Maintain an accurate overdue order tracker
• Assist in resolving supply shortages and urgent operational requirements

• Source routine and low-risk commodities within delegated purchasing authority
• Obtain competitive quotations from approved suppliers
• Conduct RFQs and prepare quote comparisons
• Ensure compliance with procurement procedures and approved supplier requirements
• Support buyers with tactical sourcing activities and supplier follow-ups

• Resolve invoice, pricing, and Goods Received Note (GRN) discrepancies with suppliers and Finance
• Follow up on supplier documentation requests
• Assist with supplier onboarding administration as directed by the buying team
• Maintain supplier communication records

• Maintain item master information within the ERP system
• Ensure accuracy of:
    * Units of Measure (UoM)
    * Supplier lead times
    * Minimum Order Quantities (MOQ)
    * Supplier reference
    * Pricing information where applicable
    * Support data quality initiatives

• Compile and maintain procurement reports
• Update open order and overdue delivery reports
• Monitor procurement KPIs and provide weekly status updates
• Assist buyers with reporting requirements and project administration

• Provide workload relief to Buyers across multiple categories
• Assist with procurement projects and improvement initiatives
• Crosstrain on key commodity groups
• Provide procurement coverage during leave periods and peak demand periods
• Perform additional procurement related duties as required.
• Key Performance Indicators (KPIs)

• PO cycle time from approved requisition to PO creation
• Number of PRs processed per month
• Open requisition backlog

• On-time delivery follow-up completion
• Reduction of overdue PO lines
• Backorder resolution turnaround time
• Expedite requests closed within SLA

• Percentage of purchases supported by:
• Three quotations
• Contract pricing
• Approved catalogues

• ERP item master accuracy
• Supplier data accuracy
• PO accuracy rate

• Response time to branch enquiries
• Resolution time for delivery queries
• Stakeholder satisfaction feedback

• Raise Purchase Orders within approved workflows
• Request quotations from approved suppliers
• Expedite deliveries and communicate with suppliers
• Prepare supplier comparisons and recommendations

• Use approved supplier lists only
• Adhere to procurement SOPs
• Follow ISO-related purchasing requirements
• Maintain B-BBEE supplier documentation where required
• Ensure procurement records are accurately maintained and auditable