SCHEDULING AND ATTENDANCE COORDINATO-2

Job Description

Extendicare is a leading provider of care and services for seniors throughout Canada. Through

our network of over 115 senior care and living centers as well as our home health care

operations, we are committed to delivering care throughout the health carecontinuum to meet

the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce

of 23,700 team members are united by a dedication to quality care and by our vision of being

the best provider of senior care and services inCanada

Applications are invited for thePermanent Part-TimepositionofScheduling and

Attendance Coordinatorat ExtendicareGuildwoodour[161-bed] facility located Scarborough

Reporting to the Operations Manager,the Scheduling and Attendance Coordinator is responsible

for maintaining work schedules, tracking time and attendance for all scheduled employees ata LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, therole may provide administrative support for the Operations Manager and/or Clinical Leadership.

KeyResponsibilities:

• Actively assign employees work schedules and maintain staffingschedulesfor all departments at the home/facility using Workday SchedulingSystem.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs andtermination.
• Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinateoutreach.
• Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours topayroll.
• Assists with leave administration activities including completing forms, challenging claims, and liaising withWCB.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families andcommunity.
• Order, receive,distribute,and store nursingsupplies.
• Investigate Health and Safety incidents and administer incidentreports.
• Conduct Joint Health and Safety meetings,record,and post meeting minutes, and track corrective actions toclosure.
• Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership asrequired.
• Acts as a strategic resource and/or member of the bargaining committee representing the employer

• Member of the labour management committee representing the employer Qualifications:
• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
• Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
• Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
• Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
• Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
• Knowledge and experience with office and computer equipment.
• Demonstrates proficiency in Microsoft Office Suite (Word,AdvancedExcel,Outlook, PowerPoint, Teams).
• Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
• Strong data analytics with high attention to detail; critical thinker.
• Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
• Knowledge of Occupational Health & Safety practices, principles, and legislation

Time Type:

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We gladly accommodate the needs of applicants throughout all stages of recruitment and selection upon request.