Purchase Executive

The Purchase Executive will be responsible for supporting the procurement process, vendor management, inventory control and order tracking for various projects. This role will ensure smooth procurement operations, timely delivery of materials, cost optimisation and maintain effective communication with internal teams and vendors.

Key Responsibilities:

Purchase Orders Generation:

• Create and issue purchase orders based on requisitions raised by the service and project teams (Extra PRs) for projects such as SP, STP, WTP, HPN, and RO.
• Monitor and track purchase orders to ensure timely delivery of materials and services.
• Coordinate with suppliers to confirm the availability of materials, ensuring no disruption in the supply chain.
• Ensure that all purchases meet the required quality standards and specifications.

Inventory Management & Stock Monitoring:

• Monitor stock levels regularly and place orders as necessary to ensure uninterrupted material supply.
• Maintain and update records of inventory levels and ensure accurate and timely data input into inventory management systems.

Cost Management & Budgeting:

• Assist in budgeting and cost management by identifying cost-effective purchasing options and alternatives.
• Maintain records of all purchases, associated costs and expenses to ensure procurement is optimised.

Cross-Department Collaboration:

• Work closely with internal departments such as logistics, accounts and production to align on purchasing needs, timelines, and project requirements.
• Coordinate for daily auto planning, ensuring that the procurement needs of the production and service teams are met without delays.

Vendor Management:

• Build and maintain strong relationships with vendors to ensure smooth operations.
• Communicate effectively with vendors to resolve any discrepancies or issues related to purchases, deliveries, or quality.
• Manage vendor relations and ensure adherence to agreed terms and conditions.

Records & Documentation:

• Ensure accurate maintenance of all purchase orders, invoices, delivery receipts and goods receipt notes (GRN) in the system.
• Ensure the proper documentation and record-keeping of procurement activities to maintain compliance and transparency.

Problem Resolution & Support:

• Provide support in resolving supply chain-related issues, including product defects or any disruption in procurement processes.
• Collaborate with internal teams to find quick solutions for supply chain challenges.

System Usage & Reporting:

• Make Purchase Orders (POs), Goods Receipt Notes (GRNs), and maintain all necessary documents in the procurement software/system.
• Track and report procurement activities, highlighting any areas for improvement and optimisation.

Soft Skills:

• Excellent Interpersonal Skills • Excellent Negotiation Skills
• Problem-Solving & Conflict Resolution
• Ethical & Confidential Approach
• Good Communication Skills
• Efficient decision-making skills
• Should be a Go Getter & have a Pro Active Approach
• Good Judgemental Ability about people & situations
• Should Possess a Positive Attitude
• Should Have Clarity of Thoughts