EXECUTIVE ASSISTANT

About Lepton Software

Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors.

With over 25+ years of expertise, Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets. Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation.

(A) JOB SUMMARY

The Executive Assistant to the CEO will work directly with the CEO, providing high-quality support. This is a high-trust, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and calm under pressure. The Executive Assistant will manage the CEO's calendar, travel, and day-to-day schedule, ensuring seamless execution of the CEO's daily life.

(B) JOB DUTIES & RESPONSIBILITIES

Calendar & Schedule Management

• Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
• Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
• Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.

Travel Planning & Coordination

• Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
• Prepare detailed travel itineraries, including visa requirements and logistics.
• Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
• Coordinate with travel vendors to ensure cost-effective and timely arrangements.

Reminders & Task Tracking

• Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
• Maintain a structured task tracker for pending and completed CEO action items.
• Coordinate with the Founder's Office and department heads on scheduling-related follow-ups.

General Administrative Support

• Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule.
• Coordinate with drivers, household staff, or vendors for personal logistics as needed.
• Step in on ad hoc administrative tasks to keep the CEO's day running smoothly.

(C) QUALIFICATION & SKILLSET

Core Skills

• Bachelor's degree in any discipline from a reputed university.
• 2-7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership.
• Proven experience managing complex calendars and end-to-end travel logistics.
• Exceptional verbal and written English communication skills.

Tools

• Proficiency in Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.
• Comfortable using travel booking platforms and expense tools.
• Openness to using AI tools (ChatGPT, Copilot, or similar).

Traits

• Extremely detail-oriented with strong time management and multitasking abilities.
• High emotional intelligence and ability to work calmly under pressure.
• Discretion, integrity, and a high degree of professionalism are non-negotiable.
• Available for occasional off-hours support given the nature of executive schedules.

Nice-to-Have

• Prior experience supporting a founder/CEO in a startup environment.
• Experience coordinating international travel and visas.

WHY THIS ROLE MATTERS

• Direct, trusted working relationship with the CEO.
• High-ownership role at the center of the CEO's day-to-day operations.
• Exposure to high-stakes scheduling, travel, and coordination at the leadership level.

WHY JOIN LEPTON SOFTWARE

• Fast-paced, growth-focused environment.
• High-trust role with direct access to company leadership.