Executive Assistant to CEO

Quick Facts About the Role

Role: Executive Assistant to CEO

Location: Coimbatore

YOE: 0 - 2 Years

Skills: Strategic thinking, clear communication, project management, process building, multitasking, tech proficiency.

Benefits: Learn more about our perks below

Compensation: Competitive compensation as per industry standards.

Male candidates preferred.

Who we are

We are Foxsense Innovations - a bunch of passionate developers that love solving complex business problems through products and tools we build from scratch. Weʼve been at it for over 5 years now, and weʼve serviced over 50 happy customers around the world, while also building several in-house micro-SaaS tools for the market (all of this while being bootstrapped and profitable). Our team

is rapidly growing, and weʼre in an exciting phase of our 1-10 journey. This is an opportunity for anyone who wants to experience this journey with us.

What we’re looking for:

An Executive Assistant to CEO who’s more than just organized - someone who’s sharp, proactive, and thrives in supporting leadership across multiple ventures while we scale.

You’ll be working across our ecosystem:

Foxsense Innovations - Our 7-year-old tech company that’s scaling 1.5x in the next 12-18 months

InsureTrek - Our insurance tech product startup that’s growing rapidly

FS Cares - Our community initiative that’s expanding its impact

As our Executive Assistant to CEO, you’ll be the connector who helps us:

Support the CEO across ventures:

- Act as the bridge between the CEO and different teams, partners, and stakeholders

- Handle correspondence and communications with confidence and clarity

- Help manage schedules, meetings, and travel

- Iteratively build frameworks and SOPs for the teams to scale and succeed

Enable smooth scaling:

- Help coordinate as we grow Foxsense

- Track priorities, follow-ups, and key projects across all ventures

- Create reports and dashboards that provide visibility into everything happening across all ventures

Drive execution:

- Ensure nothing slips through the cracks as we scale

- Help run everything from leadership meetings to team offsites

Think strategically:

- Anticipate needs before they’re expressed

- Use AI and tools to create efficient workflows and reports

- Be not just a task manager, but someone who understands the importance of having the right systems in place to scale

You’re probably someone who:

Has relevant experience:

- 0 - 2 years in executive support, operations, or founder’s office environment

- Has worked in high-autonomy, fast-paced environments

- Understands how to support scaling effectively while staying sane

Thinks and communicates clearly:

- Can speak with confidence and represent leadership well

- Comfortable using AI tools to create dashboards and reports

- Writes and communicates professionally across all channels

Thinks across ventures:

- Comfortable juggling multiple priorities without dropping the ball

- Can balance competing demands from different business initiatives

- Has an instinct for working with founders and thinking strategically

Thinks ahead:

- Notices what could be improved before it becomes a problem

- Enjoys building processes that make everyone’s job easier

- Comfortable making decisions when the path isn’t perfectly clear

Thrives with variety:

- Genuinely enjoys juggling different projects and priorities

- Can switch between big-picture thinking and detailed execution

- Finds energy in helping others succeed

What you’ll experience:

Growth alongside ours:

Your role will evolve as we do. You’ll have the chance to shape not just processes, but your own career path.

Meaningful impact:

You’ll help build the foundation that supports our growth across multiple ventures. The systems you create will matter.

Learning opportunities:

Get an inside look at how a successful tech company scales thoughtfully and sustainably.

Varied challenges:

From managing the CEO’s schedule across ventures to coordinating resource allocation across projects to supporting key stakeholder meetings - no two weeks will be the same.

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Here’s what we want you to know:

This is a high-trust and high-involement role. You’ll work directly with the CEO and leadership team, learning from the inside while supporting critical business functions.

This role will challenge you. You’ll need to be comfortable with ambiguity, obsessively organized, and genuinely invested in enabling leadership to focus on what they do best.

Some days you’ll be coordinating complex schedules. Other days you’ll be preparing reports for board meetings. Most days you’ll be the reliable force that keeps everything running smoothly.

If you’re someone who gets satisfaction from being the person leaders can count on, who enjoys being trusted with important responsibilities, and who wants to grow alongside successful ventures - we’d love to hear from you.

Why work with us

When you work with Foxsense Innovations, you donʼt just work a boring job. Our goal is to create a work environment that makes you want to brag about your work to your friends!

Hereʼs why youʼll love working with us:

• Unlimited sick leave policy, and a generous paid leave plan to ensure you get time off work whenever you need it
• A competitive and rewarding start-up culture that motivates you from day one, along with regular team-building activities
• Delicious lunch along with snacks and refreshments at office, so that hunger pangs never affect your A-game
• We have a yearly annual retreat for the team to unwind and enjoy - we went to Kodaikanal this year, who knows where we go next year!

If that's not enough, there's always more!

• Need a breather? Game with Foxes at the TT. There's a scoreboard!
• Our wholesome health care plans care for you - whenever, wherever.
• Embrace growth! Learn & grow from peers - You'll find budding freshers, seasoned veterans - you name it.
• We take unwinding as seriously as we do hustling - game nights are our way of downtime.
• Collaboration is vital for us - your value isn’t limited to your responsibilities! Feel free to lurk in other departments and share your thoughts!

Weʼre glad youʼve made it this far! If you’re passionate about building scalable and impactful software while growing in a dynamic environment, we’d love to have you on board.