Accounts Payable Specialist (Hybrid)

Summary

Reporting to the Accounting Manager, the Accounts Payable Specialist is responsible for tasks relating to data entry and payment of operating costs. Must possess accounts payable knowledge and be a self-starter and a team player.

Responsibilities

Support the onboarding process of new vendors.

Maintain accounting ledgers relating to the accounts payables by verifying and posting account transactions including expense.

Verify all vendor invoices to ensure correct receipt of goods (e.g. shipping documents and signed delivery notes) and reconciled to pre-approved purchase orders (if applicable) before posting vendors’ invoices.

Process outgoing payments in compliance with financial policies and procedures.

Schedule and prepare different types of payment: Credit Card, wire transfer, cash and cheques.

Process approved expense reports for reimbursement by company established deadlines.

Monitor and execute discount opportunities with vendors for timely payment.

Contact vendors to resolve purchase order, invoice, credits or payment discrepancies, and to ensure credits received.

Perform reconciliations of vendor's statements.

Charge expenses to accounts and cost centers by analyzing invoice/expense reports.

Maintain documents & records in the ERP system.

Support the periodic review of vendors.

Support negotiations with vendors for better pricing and terms of trade.

Support other related financial activities, as required.

Qualifications

Bachelor’s degree in accounting or finance.

Experience with ERP system or accounting software.

2+ years of accounts payable experience.

Ability to work well under pressure and meet deadlines while remaining well organized.

Good computer skills with experience in MS Office, particularly MS Word,

Excel and any accounting packages.

Excellent written and verbal skills.