US Paralegal Specialist

Role Summary

This role provides paralegal-level corporate and litigation support for FME's US legal matters from the GBS India Legal Center of Excellence in Bangalore, handling matter administration, entity/compliance administration, contract execution support and litigation support tasks under the direction of US-based attorneys.

Key Responsibilities

Matter & Case Administration

• Post documents to the legal tracker and other matter-management systems

• Open new cases/matters and set up corresponding legal tracker records

• Support onboarding of outside counsel

• Support vendor setup for settlement payments

Corporate Entity & Compliance Support

• Liaise with registered agents on entity filings

• Assist in responding to know-your-customer (KYC) inquiries from banks and financial institutions

• Maintain the annual US attorney registration/licensing verification list

• Procure apostilles for cross-border document legalization

• Maintain the legal tracker

• Liaise with the Philippines-based accounts payable team on legal billing matters

• Perform general administrative assistant responsibilities in support of the legal team

Contract Execution Support

• Create redlines and comparisons of contracts to support attorney review

• Route contracts for internal approvals and signatures, and obtain signatures for contract execution

• Upload documents to virtual data rooms ("clean rooms") to support due diligence and transaction processes

Litigation Support

• Coordinate settlement payments

• Monitor the damages tracking spreadsheet and track monetary recoveries

• Set up, maintain and release legal holds; update legal referrals internally

• Support responses to subpoenas involving FME employees (where FME is not a party), under attorney direction

Level-Specific Scope

• Performs the tasks above independently with limited supervision from supervising attorneys and the Paralegal Manager; may begin to review and guide administrative/entry-level colleagues on routine instances of this work

• Makes decisions on moderately complex to complex coordination, drafting and administrative matters, often requiring judgment about process and prioritization; escalates matters requiring legal interpretation, litigation strategy, or transaction terms to supervising attorneys

• Contributions begin to influence team-level process improvements (e.g. legal tracker usage, workflow standardization) but do not set functional strategy

• Represents FME in routine coordination with external parties (registered agents, banks on KYC matters, document-legalization services) within a clearly defined, attorney-authorized scope

• Modifies existing administrative and coordination processes to improve efficiency; does not set new firm-wide policy independently

Qualifications

• Bachelor's degree required (law degree not required); paralegal certificate or equivalent qualification preferred

• Bachelor's degree with approximately 3-6 years of relevant experience, including experience in corporate and/or litigation paralegal support, ideally supporting US legal matters from an LPO, GCC/GBS, or in-house legal environment

• Familiarity with US corporate entity administration (registered agents, KYC/banking compliance, attorney licensing tracking) and litigation support processes (legal holds, subpoena response, settlement tracking) is a plus

• Experience with legal matter-management/tracker systems, contract redlining/comparison tools, and virtual data room platforms preferred

• Strong organizational skills and high attention to detail; ability to manage multiple concurrent administrative and coordination workstreams

• Excellent written and spoken English required

• Discretion and ability to handle confidential corporate and litigation-related information