Administrative Assistant, Executive

As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2025 revenue of $3.5 billion, our mission to Connect What Matters is brought to life by more than 7,100 global team members who collaborate with customers across more than 30 market segments in 150 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at www.hbfuller.com.

The Administrative Assistant Executive serves as a key partner to executive leadership, providing high-level administrative support while coordinating departmental operations across a global organization. This role is responsible for managing executive priorities, facilitating communication, supporting departmental processes, and ensuring the smooth execution of leadership activities, events, and day-to-day operations.

Primary Responsibilities

• Provide comprehensive executive support, including calendar management, meeting scheduling, travel coordination, expense reporting, and correspondence management.
• Coordinate leadership meetings, presentations, events, and executive engagements, ensuring all logistics and materials are prepared.
• Manage executive and departmental communications, including announcements, meeting coordination, and stakeholder updates.
• Support departmental operations and administrative processes to ensure efficient day-to-day functionality.
• Plan and execute team meetings, offsite events, and department-wide activities, including vendor and logistics coordination.
• Assist with budget administration by tracking expenses, processing invoices, and supporting financial activities.
• Coordinate onboarding activities for new employees and contractors, ensuring timely access to systems and resources.
• Maintain organizational resources, including organizational charts, distribution lists, department calendars, and documentation.
• Manage office operations, including space planning, supplies, equipment, and operational support services.
• Maintain departmental collaboration tools and information repositories, including SharePoint and other team platforms.

Minimum Requirements

• Certificate or degree in Legal Administration, Legal Assistant Studies, File Management, Business Administration, or a related field, or equivalent experience.
• Minimum of 5 years of executive administrative, legal administrative, or document/file management experience.
• Demonstrated ability to manage multiple priorities independently while exercising sound judgment and discretion.
• Strong organizational skills with exceptional attention to detail and the ability to meet tight deadlines.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Experience coordinating travel, meetings, events, and executive-level communications.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Requirements

• Experience supporting senior executives within a global or multinational organization.
• Proficiency with SharePoint, collaboration platforms, and information management tools.
• Experience managing departmental budgets, invoices, and expense reporting.
• Strong interpersonal and communication skills with the ability to collaborate across functions and levels of the organization.
• Demonstrated flexibility and a team-oriented approach in a fast-paced environment.

Pay is based on several factors including but not limited to education, work experience, certifications, and geographic location.

In addition to your salary, H.B. Fuller offers employees a competitive total rewards package including comprehensive benefits, incentive and recognitions programs, health & wellness benefits, 401K contributions, paid time off and paid holidays. Eligibility may vary.

H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.

H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.