Assistant Office Manager

• Answer and screen phone calls, greet visitors, and manage general firm email inboxes.
• Sort, open, scan, and distribute incoming/outgoing mail, legal notices, and courier packages.
• Draft, format, and proofread routine correspondence, memos, and administrative documents.
• Monitor and replenish office supplies, stationery, printer toner, and pantry items.
• Coordinate with outside vendors, building maintenance, IT support, and equipment repair services.
• Help maintain a clean, organized, and functional physical and digital work environment.
• Assist in managing master firm calendars, conference room bookings, and appointments for the office manager.
• Coordinate logistics for meetings

Requirements:

• A minimum of 1 year of experience
• A minimum of a diploma in a related field