Receptionist

About the Role

The Receptionist is responsible for providing professional front-desk, visitor access and administrative support within the Human Resources department. The role manages reception activities, coordinates communications, supports Facilities administration and assists with financial and procurement processes to ensure a secure, welcoming and efficient office environment while maintaining compliance with company procedures and security requirements.

Temporary position.

Qualifications and experience:

• Grade 12 (Matric).
• Proven experience as a Receptionist, Front Desk Representative or in a similar administrative support role.

Key technical skills:

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and MS Teams.
• Strong administrative skills.
• Experience using Enterprise Resource Planning (ERP) systems will be advantageous.
• Visitor reception, registration and access control administration.
• Meeting, travel and accommodation coordination.
• Supplier invoice, purchase order and requisition processing.
• Asset recordkeeping and administrative documentation.

Key responsibilities:

Front Desk and Reception Management

Receive and register visitors, maintain a professional and welcoming reception area, and manage incoming calls and enquiries in accordance with company procedures to ensure efficient communication, positive visitor experiences and a professional corporate image.

Visitor Access and Security Compliance

Verify visitor identification, communicate applicable security requirements, issue and track visitor passes, maintain accurate visitor records and liaise with security personnel in accordance with site access protocols and confidentiality requirements to ensure controlled access, accurate visitor tracking and timely escalation of security concerns.

Department Administrative and Logistics Support

Provide administrative support to the Facilities team by managing mail and courier deliveries, arranging meetings, coordinating local travel and accommodation, processing supply requests and assisting with room bookings and event logistics to ensure efficient departmental operations and timely service delivery.

Financial Administration and Asset Control

Capture and process supplier invoices, requisitions and purchase orders on Qmuzik, follow up with Procurement and relevant stakeholders on approvals and deliveries, and maintain accurate asset records in accordance with financial and administrative procedures to support timely payments, effective asset tracking and organisational compliance.

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline: 23 November 2026.

How to Apply:

Please submit your CV by applying directly on the HENSOLDT Careers page.

If you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.