Personal Assistant

THE OPPORTUNITY

• An established insurance brokerage in Silver Lakes, Pretoria East, is looking for a professional and proactive Personal Assistant to support its Branch Manager on a permanent basis. You will keep the Branch Manager's day running smoothly, handle confidential information with discretion, and act as a key link between the branch, its clients, insurers, suppliers and internal departments.

KEY RESPONSIBILITIES

• Manage the Branch Manager's diary, appointments and daily schedule
• Screen, prioritise and respond to emails, calls and correspondence
• Prepare reports, presentations and spreadsheets, including monthly reports and Excel-based data analysis
• Prepare and distribute meeting agendas, take minutes and follow up on action items
• Coordinate meetings, travel arrangements and events
• Maintain confidential records and filing systems, and monitor deadlines to ensure tasks are completed on time
• Assist with branch administration, office management and office supplies procurement
• Liaise professionally with clients, insurers, suppliers and internal departments
• Support recruitment administration and onboarding when required

Requirements
MINIMUM REQUIREMENTS

• Matric (Grade 12)
• 2 – 3 years' experience as a Personal Assistant, Executive Assistant or in a similar administrative role
• Proficient in Microsoft Office, with strong Excel skills and the ability to compile reports and perform basic data analysis
• Fluent in English and Afrikaans (spoken and written)

THE IDEAL CANDIDATE

• You are professional, proactive and discreet, with strong organisational and communication skills. You stay calm under pressure, manage competing priorities well and take ownership of deadlines. Experience in an insurance, financial services or corporate environment will be an advantage.