Office Administrator

Location:

Job ID:

Date Posted:

Company Name:

Profession (Job Category):

Job Schedule:

Remote:

Job Description:

The Opportunity

We are looking for a proactive and highly organized Office Administrator to support the day-to-day operations of our Operational Unit. Acting as a key point of contact for internal and external stakeholders, you will provide essential administrative support, helping to ensure the office runs efficiently and professionally.

In this varied role, you will coordinate meetings and travel, manage documentation and records, support internal communications, and assist with general office administration. You will work closely with managers and teams across the business, contributing to a positive, collaborative, and well-organized working environment.

The successful candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Previous administrative experience and proficiency with Microsoft Office applications are essential.

This is an excellent opportunity for someone who enjoys supporting teams, improving processes, and making a meaningful contribution to business operations.

Your Responsibilities

• Provide comprehensive administrative support to managers and teams within the Operational Unit, ensuring the smooth day-to-day running of office activities.

• Coordinate calendars, meetings, workshops, and business events, including scheduling, logistics, and meeting documentation.

• Prepare, format, manage, and maintain business documents, records, reports, and filing systems in line with company requirements.

• Act as a key point of contact for internal and external stakeholders, supporting effective communication and information flow.

• Coordinate travel arrangements, expense administration, and other business support activities for team members and managers.

• Manage office facilities, supplies, and equipment, ensuring a professional, safe, and efficient working environment.

• Support onboarding activities for new employees and assist with employee engagement and team events.

• Process purchase requests, invoices, and administrative transactions in accordance with company procedures.

• Maintain confidentiality of sensitive business information and ensure compliance with Hitachi Energy policies and processes.

• Identify opportunities to improve administrative processes and contribute to increased operational efficiency and effectiveness.

Your Background

• Previous experience in an Office Administrator, Administrative Assistant, Executive Assistant, or similar business support role.

• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively.

• Excellent communication and interpersonal skills with a customer-focused approach.

• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

• Experience coordinating meetings, travel arrangements, and office administration activities.

• High attention to detail and ability to maintain accurate records and documentation.

• Ability to work independently while collaborating effectively with cross-functional teams.

• Professional, proactive, and adaptable approach to changing business requirements.

• Experience working within a fast-paced operational or corporate environment is desirable.

• Fluent written and verbal English communication skills.

More About Us

At Hitachi Energy, we are advancing a sustainable energy future for all. We bring power to homes, schools, hospitals, and industries, working with customers and partners to pioneer technologies and enable the digital transformation required to accelerate the energy transition. Join us and be part of a diverse, collaborative, and innovative team shaping the future of energy.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing ageneral inquiry formon our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well asHitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles-particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions-additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.