Administrative Assistant

Description -

This role of Administrative Assistant/Site Administrator is responsible for providing highly organized, proactive, and effective administrative and operational support for the HP Prague facility. This role plays a critical part in ensuring smooth site functioning, high-quality employee experience, and effective coordination across multiple departments in a dynamic international environment. The successful candidate will support Country Leadership Team including Site Manager, coordinate operational and administrative activities, maintain key internal tools and processes, and act as a central contact point for employees, visitors, and business stakeholders.

Responsibilities:

Administrative Duties

• Assist in creating, implementing, and supervising specific policies and procedures.
• Maintain accurate records ofexpenditures, including maintenance and employee engagement costs.
• Provide day-to-day administrative support to the Country Senior management team.
• Support document preparation, reporting, data management, and internal compliance tasks.

Communication & Coordination

• Facilitate communication between the Snr Managers and key departments (Finance, Legal, HR, IT).
• Manage communications through official HP channels, SharePoint, and email (office updates, IT tips, internal announcements).
• Coordinate with local and global teams to align processes and share best practices.
• Support visits, including meeting room preparation and catering arrangements.

Operational Support

• Manage site-specific tools, processes, and databases
• Coordinate activities with the Country Leadership Team and other committees.
• Support company car agenda, mobile phone subscriptions (O2), AMEX card maintenance, and other operational processes.
• Manage Procure360 tasks: vendor creation, updates, purchase orders.

Employee Engagement & Culture

• Support and organize volunteer programs and HP corporate social responsibility initiatives.
• Lead and coordinate activities supporting HP Culture and employee experience, including EO connect events, SC Forum, and site-wide activities.
• Collect employee feedback, manage surveys, and propose office and culture improvements.

Additional Responsibilities

• Assist with annual asset verification, documentation of scrapped assets, and cooperation with Finance.
• Handle special requests such as HP invitation letters for employees, etc.

Education and Experience:

• High school diploma required;
• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field preferred.
• 2-4 years of experience in administrative support, office management, site operations, HR coordination, or similar roles.
• Experience in a multinational or corporate environment is highly desirable.
• Familiarity with internal tools (SharePoint, Procure360, HR systems) is an advantage.
• Experience working with cross-functional teams (HR, Finance, Legal, Facilities) is a plus.

Knowledge & Skills:

• Strong organizational and multitasking skills with excellent attention to detail.
• Outstanding communication skills in English and Czech (written and verbal).
• Customer-oriented mindset with proactive problem-solving abilities.
• Ability to work independently and manage sensitive information professionally.
• Proficiency with MS Office Suite, SharePoint, procurement tools, and internal corporate systems.
• Knowledge of basic budgeting, tracking expenditures, and vendor coordination.
• Ability to build positive relationships across teams and levels.
• High level of responsibility, reliability, and initiative.

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Equal Opportunity Employer (EEO)-

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’sEEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "