Interview Scheduling Coordinator (India & ANZ)

Interview Scheduling Coordinator

We're looking for an organized and customer-focused Interview Scheduling Coordinator to join our global recruitment team supporting Lilly's hiring operations across multiple markets.In this role, you'll coordinate interviews between candidates and hiring teams, manage scheduling across time zones, and ensure a seamless experience throughout the interview process.

You'll play a critical role in delivering an exceptional candidate experience while working closely with recruiters, hiring managers, and stakeholders across India and Australia

What You'll Do

• Manage end-to-end interview scheduling via Paradox across India and Australia
• Coordinate interviews across multiple time zones and stakeholder groups.
• Handle interview rescheduling requests, cancellations, and last-minute changes efficiently.
• Support onsite and executive-level interview coordination when required.
• Communicate professionally with candidates, recruiters, and hiring managers throughout the scheduling process.
• Maintain accurate records and interview data within recruitment systems.
• Escalate scheduling challenges and service risks proactively.
• Ensure service levels and response times are consistently met.
• Contribute to a positive and seamless candidate experience.

What We're Looking For

• Experience in interview scheduling, recruitment coordination, HR administration, or complex calendar management.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working with recruitment systems, HR technology, and scheduling tools.
• Ability to collaborate with stakeholders across different teams and locations.
• Business fluency in the required language(s) for the relevant hub location.

Why Join Us?

• Work within a global recruitment operation supporting multiple international markets.
• Collaborate with recruiters, hiring managers, and candidates around the world.
• Build valuable experience within a leading talent acquisition environment.
• Develop your career in recruitment operations and stakeholder management.
• Work in a role that directly impacts candidate experience and hiring success.

A little bit about us:

At Hudson Talent Solutions, we’re shaping the future of talent. From recruitment process outsourcing (RPO) to employer branding and across the complete talent life cycle, we thrive on delivering world-class customer and candidate experiences.

People are at the centre of everything we do. We deliver innovative, customised recruitment services and talent solutions to organisations worldwide. We’re an innovative and diverse team that works hard and thinks smart. Led by accomplished and inclusive leaders, our people are always open to trying new things to continuously deliver excellence to our clients.

At Hudson Talent Solutions we don't just accept difference-we celebrate it, support it, and thrive on it for the benefit of our employees, our clients, and our community. We are proud to be an equal opportunity workplace and commit to fairness and equality for all during the hiring process and throughout your time with us.

Please note that parts of our communication used in the course of providing our services are generated with AI assistance and have been reviewed for accuracy by a human. As a company, we are committed to the responsible and ethical use of AI in our services.