Office Manager

What you'll do

This role is designed for a proactive, service-oriented office professional who keeps daily office operations running smoothly, creates a welcoming environment for employees and visitors, and maintains a high standard of organization, hospitality, and workplace experience.

Duties & Responsibilities

Office Operations & Workplace Experience

• Ensuring a smoothly functioning, tidy, and welcoming office environment on a day-to-day basis

• Owning front-of-house activities, including visitor reception, meeting room readiness, and general office presentation

• Managing office supplies, pantry stock, snacks, beverages, and recurring reorders to maintain uninterrupted operations

• Coordinating catering for meetings, team events, and internal gatherings, including set-up and follow-up

• Overseeing plant care, workplace aesthetics, and general office upkeep in coordination with internal teams and external vendors where needed

• Receiving deliveries and packages, organizing incoming and outgoing mail, and ensuring internal distribution

Vendor & Service Coordination

• Coordinating external providers such as cleaning services, catering partners, plant services, courier services, and other office-related vendors

• Monitoring service quality, scheduling regular visits, and escalating issues when standards are not met

• Supporting purchase requests, order tracking, and invoice coordination related to office operations

Administrative & Team Support

• Supporting the organization of internal processes, smaller office projects, and team logistics

• Maintaining office-related documentation, contact lists, room schedules, and operational checklists

• Acting as the main point of contact for employees on practical day-to-day office matters

• Identifying opportunities to improve office routines, hospitality standards, and the overall employee experience

Health, Safety & Compliance Support

• Supporting the implementation of office standards related to cleanliness, order, and safe use of shared spaces

• Helping ensure meeting rooms, common areas, kitchens, and storage areas remain functional and compliant with internal guidelines

• Assisting with fire safety and evacuation-related administrative tasks, signage checks, and readiness of office spaces

Who you are

• Several years of practical experience in office management, workplace operations, hospitality, or a comparable administrative role
• Strong organizational skills and a hands-on mindset with the ability to manage multiple priorities reliably
• A service-oriented, approachable personality with a natural focus on creating a positive workplace experience
• Experience with visitor management, office supply coordination, catering, and vendor communication
• Structured and independent work style with attention to detail and a strong sense of ownership
• Confidence using common office tools and handling administrative follow-up
• High level of reliability, discretion, and commitment to supporting the team effectively

What we offer

• A mission driven environment with the opportunity to work on one of Europe’s most consequential defence challenges, with direct impact on sovereign capability and security.
• Daily collaboration with top experts across engineering, operations, and defence, with real opportunity to learn from the best, contribute, and grow.
• High ownership and autonomy; no time tracking, no micromanagement, just clear objectives and accountability for outcomes.
• A fast paced environment where good ideas are implemented quickly, and feedback from test and flight drives real decisions.
• A culture that values clarity, integrity, and excellence, and supports people who take initiative and push boundaries responsibly.